Overview

We are seeking a highly organized and professional Administrative and Service Coordinator to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions within our organization. The ideal candidate will possess strong clerical skills, proficiency in office software, and excellent communication abilities.

Experience in trades office settings is a plus, but not required. This position offers an engaging work environment where attention to detail and organizational skills are highly valued.

Duties

- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both physically and electronically to ensure easy retrieval of documents
- Provide exceptional customer support by addressing inquiries promptly and professionally
- Assist with appointment scheduling, cancellations, and confirmations for clients or patients
- Perform basic bookkeeping and bookkeeping-related tasks using save or similar software




- Support administrative functions such as proofreading documents, preparing reports, and managing correspondence
- Coordinate with team members to ensure efficient office operations and timely completion of tasks

Requirements

- Proven clerical or administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Strong computer skills with the ability to learn recent software quickly
- Experience with sage or similar bookkeeping software is preferred
- Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
- Exceptional customer service skills with professional phone etiquette and the ability to handle multi-line phone systems efficiently
- Ability to manage filing systems, support front desk operations, and handle administrative tasks independently
- Strong typing skills with a focus on speed and accuracy
- Ability to work well under pressure while maintaining professionalism in all interaction

Pay: $18.00-$30.00 per hour

Benefits

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Administrative and service coordinator (Belleville)
🏢 Friel Heating and air conditioning
📍 Belleville