Municipal Law Enforcement Services Administrative Assistant (222) Requisition ID 222-Posted 10/16/2026- City of Peterborough - Legislative Services - City Hall The MLES Administrative Assistant leads and oversees administrative duties associated with the Division by undertaking and providing primary reception, customer service, secretarial, and general administrative duties to support the daily operation of the division including, but not limited to, the input of absent time entries, preparing of invoices for approval and payment, formatting and updating division documents, as well as the maintenance, updating, and editing MLES related content on the City’s website. Coordinate records management and Freedom of Information responsibilities relative to the division. Receiving calls from the public and other divisions/staff within the organization, receiving incoming mail for distribution, and accepting applications for signs permits and pool permits.

Organize filing, and MLES records, maintaining inventory of those records for tracking, releasing records for freedom of information purposes, and coordinating disposal as necessary under the City’s retention framework. Run regular, as well as quarterly, reports and queries within City databases to extract data for compilation as needed and to maintain statistics spreadsheets. Format and updating division documents and educational materials as well as maintaining and editing MLES related content on the City’s website.





Perform data entry and file creation into City data bases relative public complaint submissions and assist with distribution and assignment of tasks relative to investigation or enforcement file types. Requires two (2) year college diploma in business, office administration, or law clerk. Knowledge of enforcement practices and applicable corresponding legislation including Property Maintenance By-law, Property Standards By-law, Zoning By-law, Sign By-law, Pool Enclosure By-law, Waste Collection By-law, Enforcement By-law, Inspection By-law, Parking By-law, Parks and Facilities By-law, Trespass By-law, Municipal Act, Building Code Act, Municipal Freedom of Information and Protection of Privacy Act, Planning Act, Provincial Offences Act, Evidence Act and Trespass to Property Act.

Must demonstrate attention to detail, have accurate data entry skills and have advanced level of Microsoft Office Suite (Outlook, Teams, Word, Excel, Power Point). ability to work with minimal supervision. Must be a team player with a commitment to quality and customer service. The City of Peterborough is an organization that strives to embrace the spirit of inclusion, diversity, equity, and accessibility.

We are an equal opportunity employer committed to building an inclusive and barrier-free workplace in which all individuals have access to the City's goods, services, and facilities. The personal information submitted for employment is collected under the Freedom of Information and Protection of Privacy Act and will be used to determine eligibility for employment.

📌 Administrative Assistant-Document Management (M/F) (Peterborough)
🏢 City of Peterborough
📍 Peterborough