The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. Reports to the Superintendent of Equitable Education Provides administrative, clerical, and logistical support to the Superintendent of Education to ensure effective departmental operations.

Coordinates special assignments and provides guidance to staff on administrative procedures and corporate policies. Support the daily operations and maintenance of the department, including planning and coordination. Provide administrative and logistical support to coordinate the Superintendent’s calendar, meetings, conference calls, workshops, events, and special projects.

Establish and maintain effective working relationships with DDSB employees, external partners, and the public. Liaise with Superintendents, senior administration, Ministry of Education representatives, school administrators, and other departments on issues, concerns, and projects. Manage inventory of departmental assets, resources, office supplies, and equipment, including sourcing supplies and processing invoices.

Research, prepare, track, update, and maintain departmental information, data, records, files, newsletters, meeting documentation, communications, website content, and records management systems. PROVIDE ADMINISTRATIVE SERVICES TO REGIONAL PORTFOLIOS: Assess resource and service needs and provide administrative support for new and ongoing projects. Collaborate with Ad Hoc Committees to review and update policies, procedures, regulations, and resource materials.

Coordinate professional development training, symposiums, conferences, and events for internal and external stakeholders.

GUIDE CLERICAL SUPPORT STAFF: ~ Provide guidance and support to clerical staff, including delegating assignments, establishing project priorities and timelines,



and encouraging professional growth and development. Ability to use standard office equipment such as personal computers/laptops, photocopiers, scanners, etc., and office automation software such as word processing applications, presentation software, spreadsheet or database packages within Google and Office 360 platforms, email systems, internet browsers, etc. Knowledge of relevant legislation, policies, and procedures relevant to the collection, recording, storage, security, distribution, and disclosure of information.

Planning and organizing skills to organize, prioritize and, where applicable, delegate work activities. Completion of a college diploma in a related discipline (Business or Office Administration) or a combination of education, training, and experience deemed to be equivalent. Minimum of three (3) to five (5) years of office administration experience required.

This is a 35 hour per week, 12 month, permanent position. Provide a current Criminal Record and Judicial Matters Check upon hire. Equity and Inclusion The Durham District School Board recognizes Indigenous rights are distinct.

In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process.

At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.

We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Ignite your potential at DDSB and help us make a difference, one student at a time. #

📌 ADMINISTRATIVE ASSISTANT - FAMILY OF SCHOOLS (INDIGENOUS EDUCATION & LAND BASED LEARNING ) (Whitby)
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📍 Whitby