H2P Projects is a growing commercial and light industrial construction company that has been in business since 2012. We have an office in the city of Edmonton, just off 50th street and the Sherwood Park Freeway, and are looking for part-time administrative help.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as the Microsoft office suite. If you also have previous experience as an Administrative Assistant or Executive Assistant with familiarity if the construction industry, you would be an ideal candidate. We are looking for an upbeat, positive individual who is energetic and excited to grow with our company and join our team.
Hours are flexible in terms of days of the week, hours per day etc.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Attend meetings as requested and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Assist with administration of company safety program - including proper filing and updates
- Develop and maintain a filing system
- Type and prepare documents on behalf of Management
- Prepare project files for Project Managers both electronically on our server as well as hard copies
- Update and maintain office policies and procedures binder
- Order office supplies and research new deals and suppliers
- Maintain and update corporate contact lists
- Book travel arrangements as required
- Provide general support to visitors and other staff members
- Act as the first point of contact for internal and external clients
- Assist Project Management team as requested
- Help ensure smooth day to day office operations
- Research and implement AI solutions when applicable
Basic Requirements:
- Basic knowledge of general office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Proven experience in an administrative role is considered an asset but not mandatory
Job Types: Part-time, Permanent Job Type: Part time