Job Summary

Position Summary The Administrative Assistant provides essential office and operational support to the restaurant management team. This role handles administrative tasks, paperwork, scheduling support, basic bookkeeping, vendor coordination, and day-to-day organization to keep the restaurant running smoothly.

Key Responsibilities

- Manage incoming phone calls, emails, and general inquiries; direct them to the appropriate staff or managers.
- Maintain organized filing systems (digital and paper) for invoices, contracts, employee records, permits, and operational documents.
- Assist with scheduling: update staff schedules, track time-off requests, and help coordinate shifts when needed.
- Process and track invoices, purchase orders, and basic accounts payable/receivable under management direction.
- Coordinate with suppliers and vendors for deliveries, order confirmations, and resolving minor issues.
- Prepare and distribute internal memos, notices, and basic reports.
- Support payroll preparation by collecting timesheets and verifying hours (in coordination with managers or an external payroll provider).
- Maintain office supplies, order forms, and basic inventory of administrative materials.
- Help with new hire paperwork,



orientation checklists, and maintaining employee files.
- Assist with event or private booking coordination (reservations, deposits, confirmation emails) as needed.
- Perform other administrative duties as assigned by the General Manager or owners.

Requirements

- Previous administrative, office, or restaurant experience preferred.
- Strong organizational skills and attention to detail.
- Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace; experience with POS or basic restaurant software is an asset.
- Clear written and verbal communication skills.
- Ability to multitask in a fast-paced environment and maintain confidentiality.
- Reliable, professional, and able to work both independently and as part of a team.
- Basic bookkeeping or accounting knowledge is an advantage.

Working Conditions Primarily daytime/office hours with occasional flexibility based on restaurant needs. The role is largely administrative and may involve limited time on the floor during busy periods.

Pay: $20.00-$23.00 per hour

Benefits

- In office parking

Work Location: In person

📌 Administrative Assistant (Stoney Creek)
🏢 The Innsville Restaurant
📍 Stoney Creek