Purpose of Position This Administrative Assistant role provides essential support across administrative, operational, and HR functions. The position ensures seamless day-to-day operations by managing contracts, coordinating meetings and events, maintaining internal communications, and assisting executive leadership. Elby is a high energy sales and recruitment environment, the team has high expectations, and there is a high level of activity and teamwork happening in the office.

We offer a dynamic work environment with less structure than most and we are seeking a self-starter to be an integral part of our team, assisting the Managing Directors and AVPs in creating effective processes and procedures.

General Administration

Manage contracts for temporary and contract staff through People2.Act as first point of contact for incoming calls to main phone line, direct appropriately Expense management, sending invoices for payment, sending receipts for record keeping purposes Maintain and monitor office supply inventory levels and place orders as required Send internal emails to employees on behalf of the management team Assist with employee event planning and employee recognition programs Adding quality control tasks for contract placements Make arrangements for networking events, and job fairs Assist with ad-hoc administrative projects, as required Administer candidate,



contractor and client fee agreements. Work with the RST, CST, People 2.0, candidates on assignment and clients with contractors to ensure candidate questions are answered and payroll issues are dealt with Update Bullhorn database Run ad hoc Bullhorn Reports for Management as required Assist Managing Director with new employee onboarding and computer set-up Administer HR functions related to onboarding new employees, performance management vacation tracking, employee files and ongoing HR compliance requirements Other HR related projects as required Manage calendars Prepare, review and format documents and emails for the Managing Directors Manage the companies EOS process and files Vendor Management Liaise with IT contractor to resolve IT issues Act as main point of contact for office related issues (i.e., 1 plus years’ administrative experience in a professional working setting is required ~ Post-secondary education related to administration, business, accounting, or HR ~ Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously ~ Highly organized and task-oriented individual who views their role with a customer service approach ~ Proficient in MS Office ~ Experience using Microsoft 365 and Microsoft Teams is preferred #

📌 Administrative Assistants-Temp-Legal (Waterloo)
🏢 Elby Professional Recruitment
📍 Waterloo