With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. As our Mechanical and Electrical Engineering Team continues to grow across the Greater Toronto Area and Canada, we are seeking a highly organized and proactive Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical teams. This role provides a broad range of administrative, operational, project, and office coordination support, helping to ensure the efficient delivery of projects and day-to-day business activities.

You’ll play a key role in connecting people, projects, and priorities while contributing to a collaborative, client-focused, and high-performing team environment. Coordinate project setup, budgeting, resourcing, financial administration, and reporting within the ERP system to support effective project delivery. Prepare and maintain reports, dashboards, presentations, performance metrics, and executive updates that support operational and business planning.

Support the Operations Leader, Directors, Managers, and Project Managers with business operations, issue communications, action tracking, schedules, and priority initiatives. Coordinate internal, client, vendor, and leadership meetings, including scheduling, logistics, travel arrangements, catering, AV support, agendas, minutes, action items, and follow‑up. Support client relationship management, business development activities, proposal submissions, project documentation, contract records, filing, and document control.

Coordinate employee onboarding and offboarding, workplace access, equipment provisioning,



and office operations while liaising with IT, facilities, and external service providers. Advance operational efficiency by supporting health, safety, compliance, emergency preparedness, process improvements, special projects, and broader business priorities. Minimum of 4 years of experience in an administrative, project coordination, business operations, or office management role, preferably within an engineering, architectural, or professional services workplace.

Advanced proficiency in Microsoft Office , including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Experience supporting operational reporting, financial administration, leadership teams, and a range of internal and external stakeholders.

Experience with ERP systems, document management platforms, Bluebeam, or InDesign is considered an asset; a valid driver's licence and willingness to travel occasionally are required. We exist to shape communities to advance humanity. A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours. Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #NB, NL, NS, PE & QC: $60,300 - $80,000 The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

📌 Administrative Assistants-Temp-Legal (Edmonton)
🏢 WSP Global
📍 Edmonton