Administrative & Employee Services Coordinator | Vanco Farms Ltd.

About Vanco Farms

Ltd.

Vanco Farms

Ltd. is a proudly family-owned and operated agricultural business rooted in the rich, red soil of Prince Edward Island. We specialize in the cultivation of specialty and organic potatoes, as well as premium cut tulips and high-quality tulip bulbs. With deep generational knowledge and a commitment to sustainable, innovative farming practices, Vanco Farms combines tradition with technology to deliver exceptional products to markets across Canada and beyond.

Our dedication to quality, environmental stewardship, and community values drives everything we do - from field to flower. Reporting to the Human Resources Manager, the ideal candidate is adaptable, detail-oriented, and comfortable balancing office administration, employee support, housing inspections, and occasional trips into town. If you enjoy variety and helping others, we'd love to hear from you!

Reception and Office Administration Greet visitors, answer incoming phone calls, respond to general inquiries, and direct employees and visitors to the appropriate departments. Provide administrative support to the Human Resources Manager, including data entry, document preparation, scanning, and maintaining employee records. Assist with employee onboarding, paperwork, policy acknowledgements, and other HR-related administrative tasks.

Monitor and order office supplies, cleaning supplies, and other materials required for the office and employee housing. Maintain an organized, clean, and professional reception area and office workplace. Assist with scheduling appointments, coordinating meetings,



and completing other administrative duties as required.

Employee

Support and Transportation Assist employees, including Temporary Foreign Workers (TFWs), with day-to-day needs and questions, directing HR-related concerns to the Human Resources Manager. Drive employees to appointments, banks, service providers, and other locations in town as required. Assist employees with practical tasks such as banking appointments, obtaining documents, and accessing community services.

Coordinate transportation schedules and communicate appointment details to employees and the HR team. Handle employee information and personal matters with professionalism, discretion, and confidentiality.

Employee

Housing and Inspections Conduct regular inspections of company-provided employee housing to ensure cleanliness, organization, safety, and compliance with company housing rules. Document inspection results, identify maintenance or cleaning concerns, and follow up on corrective actions. Communicate housing expectations to employees in a respectful and professional manner.

Assist with preparing houses for new employees and ensuring accommodations are ready for occupancy. General HR and Operational Support Assist with various HR projects,



employee communications, and workplace initiatives. Help prepare and distribute employee notices, forms, policies, and other documents.

Work collaboratively with HR, management, and other departments to support the daily needs of the business. Perform other administrative and employee support duties as assigned. Must be a Canadian Citizen or a PR (LMIA is not offered for this position) Previous experience in administrative, reception, customer service, or HR support role is considered an asset.

Ability to manage multiple tasks, prioritize responsibilities, and adapt to changing needs. Proficiency in Microsoft Office, including Outlook, Word, and Excel. Ability to conduct housing inspections and address concerns professionally.

Ability to maintain confidentiality when handling employee records and personal information. A positive attitude, sound judgment, and a willingness to help wherever needed. Ability to communicate in Spanish is a strong asset.

Paid vacation - 10 days annually Health and dental benefits after three months of employment. We are looking for someone who takes initiative, enjoys helping people, and is comfortable balancing office responsibilities with hands-on tasks outside the office. The successful candidate will be a reliable and professional representative of Vanco Farms Ltd., helping ensure our employees feel supported and our daily operations run smoothly.

Computer Use Administrative Services Administrative Support Office Coordination Digital Skills: Microsoft Excel Microsoft Outlook Languages: English Spanish #

📌 Administrative & Employee Services Coordinator (Mount Albion)
🏢 Vanco Farms
📍 Mount Albion