Administrative & Marketing Coordinator

Wave Media · Grande Prairie, AB · Full-time · $62,000–$72,000 to start, with a path to $90,000+

Love being the organized one who keeps everything running? Wave Media is a small Grande Prairie marketing agency behind some of the region’s biggest charity lotteries, a regional job fair, and marketing for well-known local businesses. Our work raises money for local causes and puts us at the centre of the community.

We’re looking for someone sharp and dependable who likes variety, takes ownership, and can keep a lot of moving pieces on track. If you also enjoy marketing and use tools like AI to work smarter, even better.

What You’ll Do

Administration and Operations

- Keep the office running: email and phone follow-up, filing, supplies, and organized shared files.
- Prepare and send invoices and receipts, track payments and donations, and make bank deposits.
- Balance daily sales and cash during campaigns, and work in our online ticketing system.
- Answer customer questions quickly and professionally, by email and phone.
- Prepare agreements and keep records accurate and complete for regulatory (AGLC) requirements.

Sponsors and Volunteers

- Manage relationships with 100+ sponsors and community partners: agreements, logos, deadlines and thank-yous.
- Train, schedule and lead community volunteer groups who staff our sales kiosks.

Marketing Support

- Post to social media, take event photos, and make straightforward website updates.
- Coordinate printing,



signage and radio ad bookings with our vendors.
- Help with prize draws, events and our annual job fair.

What Success Looks Like You’re the go-to person who keeps things moving. You take ownership, follow through, and solve problems on your own, and you keep the team in the loop. You’re organized, detail-oriented, and confident leading people when it counts.

What You Bring

- Strong organization and attention to detail, with numbers, invoices and records.
- Clear, friendly writing and communication.
- Comfort leading or training people. Volunteer or team supervision is a plus.
- Confidence with computers: Microsoft 365, Google Workspace, Adobe, and Social Media.
- Interest & familiarity in AI tools and finding faster ways to work.
- A valid driver’s licence and reliable vehicle for local errands and events.
- Some evening and weekend availability during busy campaign periods.

Why You’ll Like It Here

- Great pay: $62,000–$72,000 to start, depending on experience.
- Bonuses up to $20,000 per year. Tied to measurable results: responsiveness, accuracy, weekend availability, and the processes you improve or automate.
- Variety: no two days are the same. Office, events, community and creative work.
- Meaningful work: our campaigns raise money for local charities and organizations.

How to Apply Apply with your resume and a short note telling us why this role fits you is welcome.

Pay: $62,000.00-$72,000.00 per year

Work Location: In person

📌 Administrative & Marketing Coordinator (Grande Prairie)
🏢 Wave Media
📍 Grande Prairie