Unit / Faculty: School of Continuing Studies / French Language Testing and Non-Credit programs Part-time position (20.25 hours / 3 days per week) for 6 months period Under the direct supervision of the Director of French Language Testing and Non-Credit Program, the Administrative Coordinator supports the day-to-day delivery of TEF (Test d’évaluation de français) and TEFAQ (Test d’évaluation du français adapté pour le Québec) exams, language placement tests, and related activities within the Global and Strategic Communication (GSC) domain. This includes scheduling exams, registering candidates, coordinating invigilators, preparing materials, and providing on-site support to ensure testing sessions run smoothly and according to established procedures. The role also serves as a key point of contact for students, responding to inquiries, maintaining accurate records, supporting course administration, and helping to ensure a high standard of service.

Acts as resource person regarding the unit’s policies and procedures. Participates in ensuring the smooth functioning of the unit. Recommends procedural changes to enable unit to function more effectively.

Follows up on and ensures appropriate implementation of decisions made by supervisor. # Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Acts as a resource person concerning the use of software.

Explains and demonstrates the use of software, resolves problems within area of expertise, and liaises with computer resource persons as required. Maintains and updates administrative files. Ability to multi-task in a fast-paced environment and to carry on simultaneous projects with minimal supervision.

Proven attention to detail and analytical skills to understand, interpret, and apply complex academic policies and procedures. Fluency in French (spoken and written) is required,



as communication with candidates and external partners is primarily conducted in French. The schedule is variable based on operational needs , including required availability on Saturdays to support testing activities.

The role is fully in-person , as it involves the direct administration of examinations and in office support. Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here. DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems Hourly Salary: (20.25 (Part time) Monday, Wednesday, Friday McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.

📌 Administrative Project Specialist (Quebec City)
🏢 McGill University
📍 Quebec City