At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships.

A team-oriented and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission. UBC Sauder delivers a portfolio of undergraduate and professional graduate certificates, diplomas, and degrees in business, independent of Graduate + Postdoctoral Studies. The Recruitment and Admissions (R&A;) unit at the UBC Sauder School of Business plays an integral role in the achievement of the UBC Sauder’s commitment to attract, engage and retain students who represent diverse perspectives, experiences and identities (UBC Sauder Strategic Plan) by recruiting well-qualified, high-performing, community-minded, and diverse domestic and international students to meet the school’s enrolment targets and goals.

The Administrative

Coordinator oversees the administration of the Recruitment and Admissions unit and provides complex and confidential administrative and executive support to the Assistant Dean, Recruitment and Admissions and to the unit’s senior management team. Provides complex and confidential executive and administrative support to the Assistant Dean, Recruitment & Admissions,



and secondary support to the unit’s senior management team. Coordinates the scheduling of meetings and appointments, as well as travel, visas, accommodations, and itineraries for complex schedules, liaising with internal and international partners.

Keeps the Assistant Dean apprised of daily responsibilities, meetings, deadlines and potential changes in schedule, prioritizing urgent requests, to ensure adequate preparation and documentation. Screens and prioritizes requests, emails and phone calls; Operations Administration Coordinates the development and maintains the Recruitment and Admissions unit's operational work plan by tracking key deadlines, deliverables, events, and priorities to support operational planning and achievement of unit's objectives. Aligns schedules and priorities (both unit's and the school's), and facilitates communication among teams to ensure coordinated execution.

Liaises with the Dean's Office and other units as needed to coordinate competing priorities. Coordinates complex administrative processes and day-to-day operations for the unit, exercising initiative and judgment to manage changing and competing priorities and ensure operational needs are met. Oversees office space, equipment and supplies.

Monitors internal administrative procedures and workflows for efficiency and effectiveness; Serves as the primary point of contact for unit communications, policies, procedures, and operational inquiries; coordinates announcements, supports office operations, resolves administrative issues, and liaises with UBC and Sauder partners to ensure the smooth functioning of the unit. Drafts and edits complex reports, compiles statistical data, and conducts research to support the strategic priorities of the unit. #

📌 Administrative Project Specialist (Vancouver)
🏢 UBC Sauder School of Business
📍 Vancouver