Experienced Bookkeeper / Staff Accountant — Client-Facing

Location: Vaughan, ON

Job Type: Full-time/ Part time contract on-site

Hours: 22.5 to 30 hours per week, Monday to Friday

Compensation: $23 to 27 per hour based on experience and ability

About Us

Pro Business Tax & Accounting Inc. is a growing CPA firm in Vaughan serving small business owners, entrepreneurs, professionals, and incorporated businesses.

We are looking for an experienced, client-facing Bookkeeper / Staff Accountant who can take ownership of client files, communicate directly with clients, and help move accounting, bookkeeping, payroll, HST/GST, and tax work forward with limited hand-holding.

This is not a basic data-entry role. We are looking for someone with solid full-cycle accounting experience, practical judgment, tax preparation experience, and the ability to understand the business behind the numbers.

You will work directly with senior staff and partner/CFO-level leadership in a small, flat, entrepreneurial firm. The right person will have the opportunity to grow with the firm, take on more responsibility, and become a key part of our client service team.

We are a modern, tech-forward firm using cloud accounting platforms, workflow tools, and efficient systems to improve accuracy, organization, and client service. We are looking for someone with a positive mindset who is open to learning, improving processes, and using technology to work smarter.

Our office is business casual, TTC-accessible, and within walking distance of Vaughan Metropolitan Centre Station. Our clients value the quality of our work and service, and we are looking for someone who can help us continue that momentum.

Responsibilities

- Manage full-cycle bookkeeping and accounting for small business clients using Xero, QuickBooks Online, and other cloud accounting platforms
- Take ownership of assigned client files and ensure work is completed accurately and on time
- Complete bank, credit card, loan, payroll, HST/GST, WSIB, and general ledger reconciliations
- Maintain and reconcile general ledger accounts, including cash, prepaid expenses, accrued liabilities, intercompany balances, sales, payroll, and shareholder loan accounts
- Prepare and post journal entries as required
- Prepare monthly, quarterly, and year-end financial reports for review
- Identify unusual balances, missing information, inconsistencies, and potential accounting or tax issues
- Prepare and file HST/GST, WSIB, payroll source deductions, and other government remittances
- Process payroll using cloud-based payroll platforms
- Prepare payroll-related filings,



including T4 slips, T4 summaries, and ROEs
- Assist with the preparation of personal and corporate tax returns
- Key in and review T2 corporate tax returns using TaxPrep software
- Support client tax, bookkeeping, payroll, and financial reporting needs
- Communicate directly with clients by email and phone to request information, answer questions, and follow up on outstanding items
- Help clients understand what is needed from them in a clear, practical, and professional manner
- Maintain organized client records and ensure files are properly documented
- Use Excel and accounting software effectively to input, review, analyze, and manage financial data
- Support internal process improvements, workflow efficiency, and adoption of modern accounting technology

Experience & Qualifications

- University degree or diploma in accounting, business, finance, or a related field
- Minimum 3 years of hands-on experience working with Canadian bookkeeping, accounting, and tax systems
- Experience as a bookkeeper, staff accountant, tax preparer, or similar role
- Canadian tax preparation experience is required
- Strong understanding of full-cycle bookkeeping and full-cycle accounting
- Experience working with small business clients is strongly preferred
- Proficiency with accounting and tax software such as Xero, QuickBooks Online, TaxPrep, TaxDome, Excel, and similar platforms
- Must have Xero certification or be willing to complete the free Xero certification shortly after hiring
- Strong knowledge of payroll processing, source deductions, HST/GST, WSIB, T4s, ROEs, and related compliance filings
- Ability to review, analyze, and understand financial information, not just enter data
- Ability to identify issues, ask the right questions, and move files forward independently
- Comfortable communicating directly with small business clients by email and phone
- Strong attention to detail, organization, follow-through, and ability to meet deadlines
- Practical business judgment and the ability to understand how accounting connects to real business operations
- Ability to work independently while knowing when to escalate questions or concerns
- Positive attitude, willingness to learn,



and comfort working in a modern, tech-forward accounting firm

Ideal Candidate The ideal candidate is someone who has moved beyond basic bookkeeping and is comfortable taking responsibility for client files. You should be able to manage recurring bookkeeping, payroll, sales tax, and tax preparation support work with confidence. You should also be comfortable speaking with clients, following up on missing information, and helping business owners understand what is required from them.

We are looking for someone who can support the team by taking ownership, thinking ahead, and delivering clean, review-ready work.

Please Do Not Apply Unless

- You have hands-on experience with Canadian bookkeeping, accounting, and/or tax preparation systems
- You have Canadian tax preparation experience
- You understand full-cycle accounting
- You are comfortable communicating directly with clients
- You are willing to work full-time, on-site in Vaughan
- You are willing to work in a tech-forward firm that uses cloud systems and modern accounting tools

Compensation Compensation will be based on experience, technical ability, tax preparation experience, client communication skills, and overall fit.

Work Environment

- In office role in a professional, well located, well kept office
- 22.5 to 30 hours per week
- Monday to Friday
- Business casual office setting
- Small, flat, entrepreneurial team
- Direct exposure to senior staff and partner/CFO-level leadership
- TTC-accessible location near Vaughan Metropolitan Centre Station
- Opportunity to grow with a modern, client-focused CPA firm
- We aim to keep overtime minimal; however, some additional hours may be required during peak tax season and other filing deadlines

How to Apply Please submit your resume and include a brief note outlining your experience with Canadian bookkeeping, accounting, tax preparation, and cloud accounting software.

Pay: $23.00-$27.00 per hour

Benefits

- Casual dress
- Flexible schedule
- On-site parking
- Paid time off

Application question(s):
- Please specify which cloud bookkeeping software you have experience with?
- How many years of Bookkeeping experience do you have in Canada?
- How many years of experience do you have with TaxPrep?
- Are you comfortable with working on site, in a client facing role and communicating with clients in person, over phone calls, and video-calls?
- Are you comfortable with independently preparing both personal and corporate tax returns?
- Do you have an accounting or business degree?

Work Location: In person

📌 Bookkeeper / Staff Accountant — Client-Facing, Growing Firm in Vaughan ON (Concord)
🏢 ProBusiness Tax u0026 Accounting
📍 Concord