Posting Details

~ Posted on October 9, 2026 Admin - Admin Support Part-Time The Admininistrative Specialist maintains the functions of the reception and the mailroom and serves as a point of contact to Facilities Services in areas of building management. Maintains/orders office and kitchen supplies etc. Assists with Month end tasks to ensure all deadlines are met.

Handles support activities and requests while keeping up to date with policy and document retention time frames. Main Reception, Mail Management Acts as primary phone receptionist for inbound calls and inquiries to the Branch/Region and responds promptly to their needs. Prepare and process all office shipping including FedEx and UPS packages.

Order packing supplies and maintain inventory of common packing supplies and boxes. Assist with procuring office and kitchen supplies. Maintenance and cleaning of coffee machines etc. Stocking and maintaining inventory levels of all office and kitchen supplies.

Office Management

Maintain office equipment, change toner, perform some light repair, and call for repairs when needed. Assist with office moves and routine facility maintenance. Communicate and coordinate with building management regarding any repairs or work required in the Encore offices.

Assists with creating and updating Policies and Procedures and to keep our documentation (SOP’s) current. Verification of commission amounts with venue when a venue reaches out to Encore with questions – assist with reconciliation of their account Assist with special projects as instructed.





Cell Phone Management

General administrative support on an as-needed basis.

Assist National Account

Executives with RFP’s, collection of information etc.

Update

Compass for Tax Exemptions Back up for other departments to assist when needed, Billing, Accounts Payable, Accounts Receivable etc.

Special

Projects as assigned Coordinate office wellness activities Assist with internal celebrations, training, meetings etc.

High School

Diploma ~Proficient in Windows and Microsoft Office Applications ~ Strong customer focus, organization and time management skills essential ~ Hourly Pay Range:22.00 - $27.00 Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives. We use artificial intelligence (AI) tools to help screen and/or assess applications for this role.

These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review.

Office

Work is performed primarily in an office workplace. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

📌 CAN- Administrative Specialist- Part Time- Vancouver
🏢 Hargrove
📍 Vancouver