Essential Skills Manitoba is looking for a Programs Assistant who will be the critical point of contact between staff and the general public. This position consists of managing and distributing information through administrative support.
Requirements:
- Administration Certification or Diploma in a related discipline with 1 to 2 years of experience in a similar role will be an asset.
- CPR/First Aid certification will be an asset.
- Excellent oral and written communication skills.
- Detail-orientated and works with a high degree of accuracy.
- Ability to multitask efficiently.
- Self-directed and able to complete tasks with limited supervision.
- Strong interpersonal, collaborative, and time management skills.
- Ability to communicate with diverse groups.
- Ability to work collaboratively with multiple internal stakeholders.
- Ability to handle and maintain confidential information and data in a secure manner.
- Adept at using digital technology - working knowledge of computers(not limited to word processing, spreadsheets, printers, and databases), and internal business applications.
Duties and Responsibilities:
- Front reception duties such as greeting visitors and learners in a friendly and professional manner.
- General administration duties which include organizing and booking meetings, ordering supplies, shipping, or emailing content, photocopying/printing content.
- Open and distribute incoming paper and electronic mail and other material and co-ordinate the flow of information internally and with other departments.
- Answer telephone calls from participants, stakeholders, partners, co-workers, and the public to respond to questions and provide accurate information.
- Make sure training rooms are clean and ready for next group.
- Check any irregularities such as damaged equipment or property, unauthorized person, or unusual occurrences.
- Book travel for province-wide staff and service providers.
- Problem solve and plan with team to ensure the needs of the team are supported.
- Data entry of confidential information.
- Other duties as assigned.
Applicant must be legally eligible to work in Canada.
Successful applicant will be required to provide the result of the below listed safety check.
- Vulnerable Persons Check
If you are a seeking an opportunity to work with a dynamic organization, please forward your cover letter and resume on demonstrating how you meet the qualifications (including a list of references) to View email address on ca.edajobs.com no later than March 31.
Indicate Applying for Programs Assistant in the subject line of your email.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.
We thank all who apply and advise that only those selected for further consideration will be contacted.