Job Responsibility:

Division: Empower Environmental Solutions - Calgary

Reports to: Plant Manager

Shift: Monday to Friday, 8.00 AM to 4.30 PM and additional time as required. Permanent position.

Supervisory Responsibilities: None

Summary: This salaried role is responsible for supporting the production facility's logistics and administrative functions and maintaining effective communication between departments. The position will also assist the site management team in Health, Safety and Environment activities and be the first point of contact for visitors including contractors.

Essential Duties and Responsibilities include but are not limited to the following: (Management reserves the right to add or modify the duties and responsibilities at any time.)

* Participate actively in all site-level Health, Safety and Environment initiatives.

* Support the implementation of health and safety protocols within the office and plant environment and assist with maintaining compliance documentation, meeting minutes, FLHAs, and safety records.

* Conduct daily HSE walks in the plant and the yard and assist the site management team in monitoring and maintaining compliance with respect to regulatory and Company requirements.

* Collaborate with yard and process operations teams, schedule and follow-up with carriers, complete paperwork for inbound raw materials and finished products, and perform inspection of goods as required.

* Assist the plant manager in directing workflow for inbound and outbound materials to meet customer ship date requirements and prepare documentation such as work orders, bills of lading, shipping orders, and pay duties and taxes as needed to route materials for efficient delivery and pickup.

* Perform cycle counts and troubleshoot inventory discrepancies.

* Maintain a tidy and organized reception area and assist visitors and customers in a professional manner.

* Perform general office duties including filing, data entry, and document management.

* Assist in inventory management, ordering supplies, and coordinating and distributing internal communications and memos.

* Act as a liaison between plant employees, management, and external stakeholders and facilitate communication among different stakeholders to ensure smooth operations.

Key Qualifications: To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.



Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* A minimum of 3 years' experience in administrative support, customer service, or related field.

* A bachelor's degree from an accredited post-secondary institution is an asset.

* Experience working in manufacturing, waste management, or environmental services is preferred.

* Be able to work with internal team members and external vendors both in a team and independently.

* Be organized and accurate and possess problem-solving and time management skills to prioritize tasks effectively

* Maintain confidentiality related to email and financial information.

* The ability to operate powered mobile equipment is an asset.

* Be able to communicate effectively in English, both verbally and in writing.

* A working knowledge of Microsoft Office Suite including Word and Excel is essential.

Required Abilities, Knowledge and Experience

To perform the job successfully, an individual should demonstrate the following competencies.

Safety: Individual must have sound and proven safety record demonstrating a clear understanding of safety diligence and motivation to establish a protected work environment.

Interpersonal Skills: Ability to present issues clearly and concisely in individual and group settings. Ability to professionally resolve conflict situations and focus on solutions to problem situations. Willingness to support others.

Communication: Concise, complete, and well-organized written and verbal communication is essential.

Planning/Organization: Must have the ability to plan, organize, coordinate and follow-up on assignments, as well as establish standard operating procedures and ensure compliance independently and effectively, including when under stress.

Professionalism: Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; follow through on commitments.

Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality and efficiency; apply feedback to improve performance; monitor own work to plan and achieve continuous improvement.

Mathematical and Reasoning Skills:



The ability to perform appropriate math functions pertaining to inventory control systems.

Essential Job Functions : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to carry/handle or feel, talk, and hear. The employee is required to stand, walk, reach with hands and arms and stoop, kneel, or crouch. The employee may occasionally be required to lift and/or move up to 55 pounds. Specific vision abilities required by this job include close vision for appropriate inspections. Seasonal exposure to weather elements may include, but not limited to, extreme temperature, wetness, and humidity.

If a candidate cannot be located at this level, consideration will be given to another level.

Why Join Us

* Competitive salary and benefits package.

* Opportunity to be a key player in a growing public company.

* Dynamic and supportive work environment.

* Career development and growth opportunities.

If you are a dedicated individual with experience in logistics and office administration looking to make a significant impact in a growing organization, we invite you to apply for the Logistics and Office Administrator position at Empower Environmental Solutions Calgary Ltd.

Application Process

Please submit a resume and cover letter by .

Northstar Clean Technologies Inc. is committed to the principles of equality and diversity in the workplace. We welcome applications from Indigenous peoples, minority communities, immigrants, persons with disabilities and the LGBTQ2S+ community. We will provide accommodation in all phases of the hiring process, up to the point of undue hardship, upon request.

Thank you for your interest. Interviews will be conducted on a rolling basis as qualified candidates are received. Due to the anticipated volume of applications, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Additional pay:

- Bonus pay

Perks:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Education:

- Bachelor's Degree (preferred)

Experience:

- Administrative: 3 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

📌 Logistics and Office Administrator (Chestermere)
🏢 Northstar Clean Technologies
📍 Chestermere