Run AMI Labs’ Montreal office while supporting a co-founder through calendar management, travel coordination, and practical operations. Build reliable systems from the ground up. As Office Manager and Executive Assistant, you will manage competing requests, coordinate meetings across time zones, and organize external engagements. You will also establish office operations, support visitors and events, and coordinate with AMI Labs colleagues globally. This broad role suits someone organized, resourceful, discreet, and comfortable creating processes where none exist. Your work will help make Montreal a dependable home base for the team.

Key Responsibilities:

Manage the co-founder’s calendar and prioritize competing requests

Coordinate travel, itineraries, expenses, and meeting logistics

Run office operations, supplies, vendors,



and building relationships

Welcome candidates, visitors, guests, and new hires thoughtfully

Build processes supporting meetings, events, onboarding, and workplace programs

Requirements:

Experience in office management or executive support

Strong organization and reliable follow-through

Ability to adapt when plans and priorities change

Transparent communication, sound judgment, and discretion

Confidence using calendar, document, and communication tools

Bring practical ownership, operational reliability, and executive support expertise to AMI Labs’ growing Montreal office.

#J-18808-Ljbffr

📌 Office manager / assistant(e) de gestion h/f (Montreal)
🏢 AMI
📍 Montreal