Administrative Assistant 1 Top IT Firm

Location: Hybrid: 3 days per week: Contract Duration: 18 months

Contract on T4

Purpose of the Team: The purpose of this team is ___The team is part of the Customer Support and Services organization (CSS), supporting customers with Unified Support contracts. The administrative assistant will primarily support the sponsor and a peer leader with day-to-day administrative activities.________.

• Key projects: This role will contribute to ____This role will support meeting coordination and notes, action-item follow-up, communications, expenses, travel coordination, and other general administrative responsibilities. There may be opportunities to contribute to business analysis work depending on the candidate's capabilities, but this is not a requirement._______.

The sponsor specifically requested candidates aligned to the 0–2 years of experience expected for this Level 1 role.

• Average: The ideal resume would demonstrate robust communication and organizational skills, an ability to learn quickly, and early-career administrative experience. Coordinating travel arrangements / scheduling / managing events

# Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. coordinates travel arrangements; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.

Works 3 days a week from the Vancouver Office Working hours start at 8:00 AM

Assist in planning and executing travel activities for the directors.





Track and ensure completion of essential role-based compliance trainings, as well as actively collaborate on vital culture initiatives like Diversity and Inclusion (D&I;), hiring, and onboarding.

Contribute to cross-team projects to adapt and thrive in the ever-evolving business landscape.

Take full ownership and execute management team off-site events, including crafting impactful content, organizing sessions, and coordinating travel arrangements when necessary.

Collaborate closely with team members to effectively deliver internal content, skillfully gathering information to create compelling storytelling materials that effectively articulate strategies, results, and goals for internal and external forums.

Analyze performance metrics to support team accountability in executing core business activities, driving continuous improvement and success.

Provide invaluable support for day-to-day operations and planning, ensuring seamless continuity of business operations during times of change or special circumstances.

Leverage existing networks and actively build new connections to foster robust relationships that drive successful execution across the organization.

Provide support for the successful implementation of organizational changes, such as employee data management and skilling plans.

Contribute to cross-team projects, leveraging your expertise and engaging in project management efforts as needed.

Please let me know if this is something you would love to do and help me with your updated resume.

📌 International Administrative Assistant (Vancouver)
🏢 IFG - International Financial Group
📍 Vancouver