Job Responsibility:

Job Summary We are seeking a dedicated and detail-oriented Project Administrative Assistant to join our team. The ideal candidate will assist in maintaining a professional client experience through organized project coordination and ensuring smooth communication within the organization.

Responsibilities

- Assist with proposals and other critical documentation.
- Help track incoming and outgoing project documents, schedule site visits, and coordinate responses.
- Support project setup, invoicing, and background information collection
- Manage incoming calls and provide exceptional customer service with skilled phone etiquette.
- Maintain organized filing systems, both electronic and paper-based, to ensure easy access to information.
- Assist in scheduling appointments and managing calendars for team members.
- Handle clerical tasks such as data entry, document preparation, and correspondence management.




- Utilize QuickBooks for basic accounting tasks such as estimates and invoicing.
- Collaborate with team members to streamline administrative processes using Google Suite tools.

Experience

- Proven experience in an administrative role is required
- Strong organizational skills with the ability to manage multiple tasks efficiently while maintaining attention to detail.
- Experience with QuickBooks is highly desirable.
- Previous experience in an engineering, architecture or construction Company is preferred

References are to be made available upon our request.

Job Types: Full-time, Part-time

Pay: $20.00-$24.00 per hour

Expected hours: 30 - 40 per week

Schedule:

- Monday to Friday

Language:

- Mandarin (preferred)

Work Location: Hybrid remote in Strathroy, ON N7G 1N9

📌 Project Administrative Assistant (Strathroy)
🏢 Jarvis Design Firm
📍 Strathroy