About AssessMed For over 30 years AssessMed has been completing independent, unbiased, evidence-based medico-legal evaluations and file reviews to several markets including but not limited to auto insurance, defense and plaintiff tort medicals, Accident Benefits, Catastrophic claims, Life and Health Disability referrals as well as cases from HR representatives throughout corporate Canada. AssessMed is a true national provider with strategically located regional offices in BC, Alberta, Ontario (4), Quebec and the Maritime Provinces (2). We are seeking an energetic, enthusiastic, and highly proactive Office Administrator to join our fast-paced Mississauga team.

The ideal candidate is a quick-thinking professional who thrives in a dynamic environment, easily pivots between tasks, and maintains a high level of stamina to support the physical and administrative demands of a busy medical office. This role requires a dedicated focus on strict data archiving, precise logistics, and providing gender-specific chaperoning for female examinees during physical assessments.

Appointment Logistics & Outreach: Execute high-volume outreach including phone confirmation and reminder calls. Provide vital clinical support by chaperoning physical assessments specifically for female examinees to ensure comfort, privacy, and compliance.

Data Entry & Document Management: Input data efficiently and save digital appointment confirmations into our system. Execute daily scanning, digital archiving, filing, and other administrative tasks under tight deadlines.

Front Office & Reception Backup: Provide vital front-desk reception backup, managing the primary phone lines with accuracy and efficiency.

Identity & Privacy Compliance: Complete mandatory photo ID checks for all assessments, document the ID type on consent forms, and maintain strict confidentiality regarding personal health information (PHI).

Inventory & Physical Logistics: Monitor and order office supplies. Frequently organize the supply room and reception areas, which includes safely lifting, moving, and stocking boxes and parcels weighing up to 20 lbs.

Language Proficiency:



Must be fully proficient in English (fluent verbal and written communication skills are strictly required).

Technical Skills: Excellent typing skills (minimum typing speed of 45 WPM is non-negotiable). Median skill level in Microsoft Office Suite (Word, Excel, Outlook, Teams). Prior experience using SmartSimple is considered a strong asset. A Medical Office Assistant Certificate or Office Administration Diploma. A minimum of 1 year of relevant administrative experience, including customer service experience in a high-volume, front-counter setting within the last 5 years.

Office Administrator Permanent

Full-Time For over 30 years AssessMed has been completing independent, unbiased, evidence-based medico-legal evaluations and file reviews to several markets including but not limited to auto insurance, defense and plaintiff tort medicals, Accident Benefits, Catastrophic claims, Life and Health Disability referrals as well as cases from HR representatives throughout corporate Canada. AssessMed is a true national provider with strategically located regional offices in BC, Alberta, Ontario (4), Quebec and the Maritime Provinces (2). We are seeking an energetic, enthusiastic, and highly proactive Office Administrator to join our fast-paced Mississauga team.

The ideal candidate is a quick-thinking professional who thrives in a dynamic environment, easily pivots between tasks, and maintains a high level of stamina to support the physical and administrative demands of a busy medical office. This role requires a dedicated focus on strict data archiving, accurate logistics, and providing gender-specific chaperoning for female examinees during physical assessments.

Appointment Logistics & Outreach:



Execute high-volume outreach including phone confirmation and reminder calls. Provide vital clinical support by chaperoning physical assessments specifically for female examinees to ensure comfort, privacy, and compliance.

Data Entry & Document Management: Input data efficiently and save digital appointment confirmations into our system. Execute daily scanning, digital archiving, filing, and other administrative tasks under tight deadlines.

Front Office & Reception Backup: Provide vital front-desk reception backup, managing the primary phone lines with accuracy and efficiency.

Identity & Privacy Compliance: Complete mandatory photo ID checks for all assessments, document the ID type on consent forms, and maintain strict confidentiality regarding personal health information (PHI).

Inventory & Physical Logistics: Monitor and order office supplies. Frequently organize the supply room and reception areas, which includes safely lifting, moving, and stocking boxes and parcels weighing up to 20 lbs.

Language Proficiency: Must be fully proficient in English (fluent verbal and written communication skills are strictly required).

Technical Skills: Excellent typing skills (minimum typing speed of 45 WPM is non-negotiable). Median skill level in Microsoft Office Suite (Word, Excel, Outlook, Teams). Prior experience using SmartSimple is considered a strong asset.

A Medical Office Assistant Certificate or Office Administration Diploma. A minimum of 1 year of relevant administrative experience, including customer service experience in a high-volume, front-counter environment within the last 5 years. High energy, enthusiasm, and excellent physical stamina to stay active across the office floor and safely lift up to 20 lbs.

Comprehensive and flexible health and dental choices with Flex benefits Lifemark Employee Assistance Program Paid vacation and Wellness days Goodlife Fitness Corporate Discount Gym Membership Ongoing internal training and development with opportunities for mentorship Nationally recognized brand with a strong digital presence #

📌 Data Collection Admin (Mississauga)
🏢 Lifemark Health Group
📍 Mississauga