Posting Details Posting Information Posting Number Sponsored Research Administrator 65,000 - $73,525 (Commensurate with education and experience) Monday through Friday, 8:00 am to 5:00 pm; position may be eligible for a flexible work schedule.

Engineering Research Administration The

College of Engineering ( COE ) Office of Research Administration ( ORA ) operates under a college-managed, departmentally embedded operating model designed to deliver standardized, high-quality administrative infrastructure and regulatory safeguarding for the College’s extensive, multi-million dollar sponsored research portfolio. Under this unified organizational structure, research administration professionals are centrally employed, trained, and evaluated by the College’s ORA , but are strategically deployed and embedded directly within individual academic departments and units. This matrixed model merges the benefits of centralized institutional oversight—such as equitable workload balancing, continuous professional development, and uniform compliance tracking—with the agile, relationship-driven advantages of local integration.

Embedded staff act as direct, day-to-day strategic partners to principal investigators (PIs), faculty, and departmental leadership, providing seamless cradle-to-grave support tailored to the unique research nuances of their assigned units. Collectively, this distributed network manages an exceptional volume of activity across all departments and units in the College, processing over 1,100 research proposals and administering more than 800 new awards, continuations, and supplements annually. Because the research administration landscape is shaped by shifting federal mandates (including Uniform Guidance and Cost Accounting Standards), state policies, and evolving Electronic Research Administration (eRA) platforms, the ORA ensures absolute institutional compliance.

Operating as a high-volume, strictly deadline-driven organization, the unit mitigates severe financial, legal, and reputational risks while optimizing NC State’s competitive edge in securing external funding. As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. Medical , Dental , and Vision ~ Flexible Spending Account ~ Retirement Programs ~ Disability Plans ~ Life Insurance ~ 12 Holidays Each Year ~ Tuition and Academic Assistance ~ Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status.



The College of Engineering is looking to hire multiple Sponsored Research Administrators ( SRA ) within the newly established college-managed operating model, responsible for orchestrating both pre-award and post-award lifecycles for an assigned departmental faculty portfolio. While the incumbent is physically co-located within a department to provide high-touch, localized customer service, the position is an integral part of the centralized College ORA team.

The primary purpose of this role is to apply advanced accounting principles, federal/state regulations, and university guidelines to ensure the fiscal and administrative integrity of all sponsored projects. Operating under this modernized model, the incumbent must balance localized portfolio execution with central compliance directives, actively participating in college-wide resource-sharing and standardized service-level agreements (SLAs). Partner directly with PIs in the embedded unit to develop accurate, compliant proposal budgets and detailed justifications from initial concept through final submission.

Standardized Regulatory Screening: Analyze complex agency Requests for Proposals (RFPs) and Funding Opportunity Announcements (FOAs) to ensure strict alignment with F&A; rules, cost-sharing restrictions, budget caps, and direct cost allowability, reducing front-end submission errors. Fully execute and route records within institutional software suites, including RED Proposal Development, ensuring data integrity is validated at the departmental level before final central routing.

Electronic Research

Administration (eRA): Build, format, and package proposal submissions within diverse sponsor portals (Research.gov, eRA Commons, ASSIST), acting as the localized technical expert for the department’s faculty. Review select incoming award notices alongside the PI to establish accurate internal ledger setups, ensuring F&A; is calculated correctly based on MTDC or TDC parameters.

Compliance Monitoring & Risk Mitigation: Perform continuous financial analysis of active grant ledgers. Monitor expenditures for accuracy, allowability, and strict compliance with Cost Accounting Standards (CAS), Uniform Guidance, state rules, and university policies. Audit human resource expenditures, travel vouchers, and procurement charges against grant terms.

Prepare and process Project Modification Requests (PMRs) for budget modifications,



no-cost extensions, or residual balance distributions, ensuring audit-ready documentation is permanently archived. Actively participate in the broader College ORA network to ensure alignment with university-wide research administration standards. Navigate the dual priorities of central College compliance policy and local departmental workflow.

Cross-College Workload Balancing: Participate in the new model’s agile resource framework, willingly stepping in to provide temporary pre- or post-award coverage for other COE departments during peak submission cycles or staff absences to maintain college-wide continuity.

Faculty Onboarding & Training: Develop and deliver targeted resources, onboarding guides, or info-sessions for new faculty and departmental business officers regarding centralized ORA standard operating procedures and financial management tools. Bachelor’s degree; or an equivalent combination of training and experience. Strong proficiency in Microsoft Excel, including experience building financial spreadsheets, tracking formulas, and data analysis.

Demonstrated experience in university research administration encompassing both pre-award proposal development and post-award financial management. ~3+ years of experience in university research administration within an R1 research institution. ~ Deep working knowledge of Uniform Guidance (2 CFR 200), Cost Accounting Standards, and rules governing major federal sponsors ( NSF , NIH , DOD , NASA , DOE ). ~ RED PT, PD and PAM , PeopleSoft Financials, and Wolf Reports. ~ Certified Research Administrator (CRA) or Certified Professional Pre-Award/Post-Award Research Administrator (CPRA / CFRA) credential.

Commercial

Driver's License required Full Time Equivalent (FTE) (1.0 = 40 hours/week) 143301 - Engineering Research Administration NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply.

Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact (phone hidden) to speak with a representative of the Office of Equal Opportunity. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. #

📌 Entry Level Admin - Fulltime (Raleigh)
🏢 North Carolina State University
📍 Raleigh