The Aboriginal Housing Society of Prince George (AHSPG) provides safe, healthy and affordable housing for Aboriginal people of all incomes, ages, and capabilities. and being accountable to the communities we serve. AHSPG continually works to sustain affordable housing through experience, listening and learning, supporting and empowering individuals and families, and in developing a future urban community within Prince George on Lheidli T’enneh traditional territory.

The Executive

Assistant’s position is to provide superior administrative support to the Executive Director.

The Executive

Assistant role requires excellent administrative skills and the ability to function efficiently as a support person, while working with minimum supervision. The incumbent must excel in the knowledge of Microsoft Office Applications, minute taking, and must maintain a high degree of confidentiality. Screen and prioritize phone calls and correspondence Produce a variety of documents including correspondence, memos, meeting agendas & minutes, reports, spreadsheets, databases and presentations.

Administers AHSPG website and other external social media communications, as required.

Travel Coordination

Book travel arrangements (flights, accommodations, transportation) Handle travel changes or cancellations as needed Coordinate and schedules all logistics for virtual and in-person meetings including Board meetings, Committee and other meetings. Ensures preparation and distribution of minutes, agendas and packages, correspondence, reports and gathering background material are distributed in advance of the meetings.

Document Management

Responsible for document control (records retention and destruction of confidential documents)



Project Assistance Assist with planning and execution of special projects Track project timelines and deliverables ~ Conduct research and compile data for executive use Office and Administrative Support Order office supplies or equipment Oversees the mail distribution system and document control. Manages office physical and electronic filing system. Provides support/vacation coverage to other Administration staff as required.

Event

Planning ~ Coordination of AHSPG events; plan and execute events, conferences, or team-building activities Onboards and orients new employees to the office environment Processes employee expense forms and accounts payable invoices, fielding inquiries In collaboration with the Tenancy Relations Advisor Team, administrates sending arrear rent accounts to collections Records management, accurately files all processed invoices and documents A post-secondary Certificate in a relevant field or 3 years of related administrative experience or an equivalent combination of education and experience. Successfully complete and maintain Criminal Record Clearances Advanced computer skills and experience, including proven experience with Microsoft Office Suites and knowledge of office management systems and procedures. Excellent written and verbal communication, collaboration and relationship-building skills.

Excellent written and verbal communication skills with robust organizational and planning skills. Ability to work well with minimum supervision. Knowledge and experience in working with Aboriginal groups/communities.

Appreciation, awareness, and sensitivity of Indigenous history and culture, as well as a thorough understanding of the complexities of working with diverse populations.

📌 Executive Administrative Assistant Needed Immediately (Prince George)
🏢 Aboriginal Housing Society of Prince George
📍 Prince George