To provide administrative, scheduling and financial support to the OFIFC Senior Director of Finance. Ensuring that the day-to-day tasks are efficiently managed and organized and to provide support for longer term projects. Manages and maintains schedules, appointments, meetings, conferences and travel arrangements

- Attends meetings as required and ensures that agendas, kits and other meeting materials are prepared
- Files and retrieves documents and reference materials in accordance with OFIFC’s Records Management system
- Researches, obtains quotes, and purchases materials as required
- Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary
- Work closely with the Senior Director of Finance on special projects. Administration and Coordination (25%): Collaborate with other Executive Assistants on an ongoing basis and as needed
- Monitors and updates OFIFC records and Records Management systems
- Researches, drafts and recommends practices to improve operational efficiencies.

Education/Work Experience: High school diploma/GED Over 3, up to and including 5 years of executive administrative experience Post-secondary education in office administration or a related discipline desirable Past experience working in an Indigenous organisation is considered an asset Comfortable working within a finance department High proficiency in Microsoft Office Suite (Word, Excel, Access, etc.) Comfortable with financial data,



report compilation and presentations Strong knowledge of office procedures and practices, including strong digital literacy Excellent communication skills (including listening, oral, written and telephone/email) Proven ability to effectively coordinate administrative responsibilities Comprehensive Health advantages after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid) The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply. Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Métis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim.

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. OFIFC does not use artificial intelligence or automated decision-making tools in the screening or selection of candidates for this position. #

📌 Executive Administrative Assistant Needed Immediately (Toronto)
🏢 Ontario Federation of Indigenous Friendship Centres
📍 Toronto