Oversees Administrative Policies. The University is committed to employment equity, diversity, and inclusion, and is proud to support career opportunities for Indigenous Peoples to reflect the community we serve. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships.

Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policyand Standing Committee in accordance with the processes developed to enact the policy. Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.

The Department of Indigenous Health and Wellness (DIHW) at the College of Medicine is an Indigenous-led establishment of partnerships through respectful Indigenous community engagement protocols that reflect the diversity of the population while building access to networks of community partners and determining respectful, sustainable resource strategies. The DIHW works collaboratively with others internally and externally to uplift Indigenous concepts, methodologies, and pedagogies.

Primary Purpose: The primary purpose of the Executive Assistant role within the Department of Indigenous Health and Wellness is to provide confidential and high-level support to the Provincial Head or designate. The position will be instrumental in providing administrative support to allow the Provincial Department senior leadership to function effectively, aiding in all aspects of program management, in keeping with the Department’s strategic priorities.

Nature of Work: Under the direction of the Provincial Head or designate, while reporting to the Manager, Finance & Administration of the Office of the Vice Dean of Indigenous Health, this position interacts with a diverse group of individuals including faculty, students, staff, clinical partners and other stakeholders. adapt to shifting priorities and timelines. The successful candidate will contribute to a positive, diverse and inclusive work and learning environment by actively engaging in mentoring, self-awareness learning opportunities, relationship building, and communication.

Accountabilities:



Administrative Responsibilities Strategically manage the Provincial Head or designate and physician lead’s calendars to ensure a balance between meetings and office/work time to address priority tasks. Book meetings, venues, and information technology supports including WebEx, Zoom, Microsoft Teams and other platforms. Arrange travel logistics, ensuring necessary approvals and expense reports are initiated.

Prepare, gather, save/file and relay confidential information and material on a regular basis.

Oversee

Department reports and website updates; initiates, collates, drafts, and finalizes information. Collaborates with the Office of Faculty Engagement in initiating and keeping records of provincial Faculty appointments, renewals, evaluations, promotions and tenures. Facilitate effective communication between the OVDIH office, physician leads, department heads, and other interest holders.

Organizes and facilitates events, arranging all logistics while complying with university guidelines, College policies and procedures, applicable regulations (CFPC) and accreditation standards as well as necessary collective agreements (RDoS) Assists with special projects as needed. Works closely with both CoM and SHA to support strategic planning. Initiates and oversees continuous improvement processes in support of strategic planning and efficient use of human and financial resources.

Oversees Administrative

Policies. Oversees all central administrative responsibilities such as filing, facilities (Office assignment/furniture), staff onboarding needs, and equipment and logistics issues.

Community Engagement Responsibilities In collaboration with the DIHW team, contributes to community engagement and relationship building – working with Indigenous communities and community-based organizations to ensure the department is guided by Indigenous knowledge, perspectives, and to ensure the voices of community members are elevated, respected, and incorporated. Supports the DIHW team in building connections between Indigenous communities, community-based organizations and committees that are beneficial to the success of Indigenous health. Build and maintain a database of community contacts, partners, elders, knowledge and story keepers, and community experts.

Provide guidance to clerical staff,



including but not limited to, delegating responsibility and providing mentorship as required. Provides effective administration of the Department’s financial resources. Manages capital equipment inventory and ensures purchasing guidelines are adhered to.

Prepares material needed to assist the Manager and Provincial Head with budget submissions related to the operations of the Department. Facilitates all administrative work required for academic teaching payments, invoicing, and academic teaching payment reports. Collaborates with the Manager to ensure effective management of Department's operating budget and other financial accounts.

Completion of a business or administration program, or health related discipline. Completion of a Project Management course would be considered an asset. A minimum of two years’ experience providing confidential administrative support to senior level administrators within a fast-paced and highly dynamic office environment, preferably in an academic healthcare/university setting, is required.

Evidenced experience working and collaborating in an Indigenous organization or community. Knowledge of the University of Saskatchewan and Saskatchewan Health Authority regulations and procedures would be an asset.

Experience with UniFi, Banner, RAPID, Concur and Crystal Reports would be an asset.

Department: College of Medicine Permanent Shift: Mon-Fri, 8:00-4:30 pm Full Time Equivalent (FTE): 1.0 The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action . We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships.

Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. Should you require support through any stage of the recruitment process, please contact us for assistance. #

📌 Executive Assistant, Indigenous Health and Wellness (Saskatoon)
🏢 University of Saskatchewan
📍 Saskatoon