Executive Assistant & Project Administrator, Office of Provost and VP Academic On-site Full Time Admin Replacement EFFECTIVE DATE: Immediately George Brown Polytechnic is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Equity Statement

We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities. To be a polytechnic renowned for its inclusion, excellence, relevance, impact, and leadership. This position provides management of the administrative and operational support in the Office of the Provost and Vice President Academic.

The incumbent manages a wide variety of polytechnic-wide activities and highly confidential matters and day-to-day operations. This position is accountable for the execution of executive administration and public relations support to the Provost and Vice President Academic, and Chair of the Academic and Student Affairs (ASA) Committee of the Board of Governors. They collaborate with the Academic Leadership Council (ALC), Academic Leadership General Council (ALGC), areas reporting under the Provost and VPA (all Deans, Academic Excellence, Office of the Registrar, Research & Innovation, Student Success, Teaching & Learning), Executive Assistants, Administrative Assistants within George Brown Polytechnic.

Implements and maintains operating policies/procedures, develops strategies to ensure effectiveness of the office, and ensures compliance with Provost and Vice President Academic goals and objectives. Provides confidential management, administrative, and operational support and coordinates the effective and productive operation of the office.



Interprets and explains policies and procedures.

Works with staff from the Academic and/or corporate areas of George Brown Polytechnic (GBP) regarding complicated or difficult situations. First line support for the office of the Provost and VPA with students in the complaint process. Filters complaints, sets meetings and takes verbatim notes.

Reviews documentation, reports, correspondence, e-mail received in the Provost and Vice President Academic Office. Responds directly to the recipient on issues on behalf of the Provost and Vice President Academic. Interacts on behalf of the Provost and Vice President Academic with all areas of the Polytechnic and to foster productive relationships among key internal/external stakeholders.

Works directly with Academic leaders (Deans, AVPs), GBP Management team and departmental/program staff regarding Provost and Vice President Academic inquiries, follow-up actions, student assistance, committee involvement, consultation purposes, internal and external inquiries, and daily operational issues. Facilitates, coordinates and participates on projects that have both department and institution-wide impact. Leads on other departmental projects and events such as all team events, planning and working with team members to coordinate logistics.

Three-year diploma/degree from a recognized post-secondary institute in Business Administration and completed courses in Communications. Minimum five (5) years of experience in an administrative capacity providing support to senior managers,



in a large complex workplace where a variety of people and situations are encountered daily, with an understanding of the academic cycle, preferably in a unionized setting. Progressive administrative, financial and project management experience in a large, complex preferably unionized environment.

Knowledge of the College/Polytechnic policies, operations and organizational structure is highly desirable. Demonstrated commitment to uphold the Polytechnic’s priorities on diversity and equity. The Polytechnic requires proof of degrees, credentials, or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents.

Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work.

George Brown

Polytechnic offers hybrid work, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

George Brown

Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Notice Regarding Employment

Postings and Recruitment Fraud If you become aware of any job postings or employment opportunities advertised on external websites that are not currently listed on George Brown Polytechnic employment website, please report them to [email protected] note that George Brown Polytechnic maintains a no-fee recruitment policy. Applicants are advised to remain vigilant of recruitment-related scams and to rely only on official George Brown communications and postings published on our official employment website. #

📌 Executive Assistant & Project Administrator, Office of Provost and VP Academic (Toronto)
🏢 George Brown Polytechnic
📍 Toronto