Please Note: This is an in-office position which will require working at our Draper, UT headquarters. Additionally, employment with BambooHR is contingent on passing both a background and credit check. At BambooHR, we believe in leveraging cutting-edge technology to empower people and transform HR.

We’re actively integrating AI into our solutions and workflows to enhance efficiency and drive innovation. BambooHR is seeking a highly skilled, proactive Executive Assistant to serve as a trusted partner to our Chief Marketing Officer. This role goes well beyond traditional administrative support.

You will help transform ideas, data, and rough inputs into executive-ready materials while keeping a complex, fast-moving organization aligned and moving forward. Serve as a trusted partner to the CMO, anticipating needs and proactively advancing priorities. Develop a strong understanding of company strategy, Marketing objectives, key metrics, budgets, stakeholders, and business priorities.

Help the CMO prioritize time and attention based on business impact—not simply calendar availability. Review materials for storyline, clarity, audience, supporting data, potential questions, and overall readiness. Maintain strong quality and brand consistency across executive communications.

Use approved AI tools—including ChatGPT, Claude, Microsoft Copilot, and emerging technologies—to improve the quality and speed of executive work. Convert notes and early ideas into structured drafts, presentations, communications, and briefing materials. Identify opportunities to automate repeatable work and improve workflows while following company privacy and data-security requirements.

Help the CMO and Marketing organization remain curious, capable, and forward-thinking in how AI is applied. Build familiarity with Marketing budgets, forecasts, investments,



performance metrics, and return on investment. Support preparation for budget reviews and financial discussions by gathering information, identifying gaps, and organizing materials.

Track key commitments, decisions, deliverables, and deadlines across the Marketing organization. Partner effectively with Finance and Marketing leaders to ensure the CMO has accurate, timely information. Strategically manage a complex calendar, balancing immediate requests with long-term priorities.

Coordinate travel, leadership meetings, planning sessions, offsites, agency engagements, and other executive events. Own end-to-end domestic and international travel planning, including detailed itineraries, transportation, accommodations, time-zone management, contingency planning, and real-time support when plans change. Ensure the CMO enters important meetings with the right context, materials, metrics, stakeholder information, talking points, and decisions required.

Capture decisions, action items, owners, and deadlines—and help drive consistent follow-through. Build trusted relationships across Marketing, Sales, Product, Customer Experience, Finance, and executive leadership. Significant experience supporting a C-suite executive or senior business leader in a fast-paced organization.

Strong business acumen and the ability to understand strategy, financial information, performance metrics, and organizational priorities.



Demonstrated experience developing or improving executive-level presentations and communications. Confidence using AI tools to synthesize information, improve workflows, and produce high-quality first drafts.

Advanced proficiency with Google Workspace or Microsoft Office, particularly presentation and spreadsheet tools. Comprehensive health, life, and disability insurance Generous leave policies that include 4 weeks of vacation, 12 company holidays, parental leave, and volunteer time off so you can enjoy quality of life 2000 Paid-Paid Vacation bonus EAP through Headspace At BambooHR, we’re building something different: we’re building a people intelligence platform that transforms HR and sets people free to do great work! We’re a proven market leader driving innovation while building lasting success through thoughtful, sustainable growth.

Here, you’ll find a place that champions growth: both professional and personal, both individual and collective. We invest in potential, giving you the space to stretch your capabilities and turn good ideas into reality while providing the safety net of a supportive, values-driven culture. Our approach combines meaningful work with meaningful lives, offering competitive benefits, career development, and the flexibility to thrive both in and outside the office.

Join us in creating HR software that makes work better for everyone, while we make work better for you. BambooHR is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations throughout the hiring process. For information on California Privacy Policy, click here.

Our process utilizes AI as an assistant to efficiently process and analyze candidate data.

📌 Executive Assistant to the Chief Marketing Officer (Quebec)
🏢 Bamboohr
📍 Quebec