Executive Assistant to the Chief Project Development Officer Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

Chief Project Development

Officer, Pacific Link

Full-Time

In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as an Executive Assistant to the Chief Project Development Officer, Pacific Link.

The Executive

Assistant will provide senior-level executive, governance and operational support to enable the effective management of the Chief Project Development Officer’s office and Pacific Link’s executive priorities. In this position, you will play a key role in managing the Chief Project Development Officer’s priorities, schedule, information flow, executive and partner engagements, governance requirements and confidential communications, ensuring the Chief Project Development Officer is prepared for timely decisions and effective participation in Executive, Partner and Governance forums.

The Executive Assistant serves as a central coordination point across the Pacific Link executive leadership team, project partners, governance bodies, Trans Mountain functions and external stakeholders. The role anticipates requirements, coordinates complex deliverables and executive materials, maintains oversight of commitments and actions, and applies sound judgment and discretion in a fast-paced major project environment.

Executive Office Management and Priority Coordination Manage the Chief Project Development Officer’s complex calendar, priorities, meetings, travel and daily commitments, balancing competing demands and protecting time for critical project, partner and executive matters.





Anticipate executive requirements and coordinate schedules, materials, logistics and follow-up to support timely decisions and disciplined execution of priorities.

Work with governance and functional leads to ensure materials are complete, accurate, appropriately reviewed and distributed in accordance with established protocols and timelines.

Executive Briefings, Communications and Information Management Prepare, format, proofread, and coordinate executive correspondence, reports, presentations, briefing notes, decision materials, and meeting documentation.

Consolidate inputs from project functions and partners into clear, concise and professionally presented materials aligned with corporate and Pacific Link standards.

Maintain confidential executive records, governance files, distribution lists and information repositories, ensuring reliable version control, accessibility and retention.

Serve as a key liaison among the Chief Project Development Officer, Pacific Link Vice Presidents and Directors, project partners, Trans Mountain leadership and corporate functions, supporting effective communication and coordination.

Coordinate leadership routines, planning sessions, workshops, team events and ad hoc priorities; track decisions, commitments, dependencies and deliverables across the executive office.

Build effective working relationships with Executive Assistants and administrative professionals across partner and Trans Mountain organizations to align schedules, protocols and shared activities.

Business, Financial and Administrative Support Coordinate expenses, invoices, purchase requisitions, travel claims, approvals and administrative cost processes in collaboration with Finance, Supply Chain Management and other business partners.

Support department planning, onboarding and orientation of new employees and project contractors, organization information, contact lists, facilities and office coordination, and executive administrative processes.

Identify opportunities to improve executive workflows, governance administration, informationmanagement and coordination practices across the Pacific Link leadership team.

Confidentiality, Judgment and Executive Office Continuity Handle commercially sensitive, partner-confidential, legal, regulatory, workforce and project information with a high degree of discretion and sound judgment.

Represent the Chief Project Development Officer’s office professionally in interactions with senior leaders, partners, regulators, Indigenous representatives, government officials, contractors, consultants and other stakeholders.





Provide backup coverage and coordinate continuity with other Executive Assistants to ensure critical executive support requirements are maintained.

Post-secondary education in Office Administration, Business Administration or a related discipline; 10 or more years of progressive experience in executive support experience, including experience supporting a Chief Officer, executive leader or major project leadership team.

Demonstrated experience coordinating complex executive calendars, governance meetings, confidential communications, briefing materials, travel and competing priorities in a fast-paced environment.

Experience supporting major capital projects, energy, pipeline, infrastructure, engineering, construction or another complex and highly regulated workplace is preferred.

Working knowledge of capital project management processes and functional interfaces, including project controls, engineering, procurement and construction.

Strong understanding of executive office practices, governance administration, records management, action tracking, document control and corporate approval processes.

Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint and Adobe, with strong document production and presentation formatting capability.

Exceptional written and verbal communication, organization, judgment and relationship-management skills, with the ability to work effectively across executive, partner and functional interfaces.

Proven ability to manage confidential and commercially sensitive information, work independently, anticipate requirements and deliver high-quality work under changing priorities and tight timelines.

Willingness and ability to travel as required.

We Build Careers and Pipelines That Last We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. Valuable experience providing opportunity for professional development and career advancement;

Comprehensive benefits programs including flexible benefits, pension and savings plans;

Meaningful participation from Indigenous and local communities;

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.

Trans

Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community. #

📌 Executive Assistant to the Chief Project Development Officer, Pacific Link (Calgary)
🏢 Trans Mountain
📍 Calgary