This position provides advanced administrative and secretarial support to faculty members, sessional instructors, associate deans, and others as assigned. The incumbent is a member of the faculty support team, with workflow assigned based on operational needs and priorities, including committee support, recruitment searches, research administration, and financial processes. Faculty support team members also participate in team-based projects and initiatives, including accreditation activities, special events, and other operational priorities.

Experience

This position requires a level of education, training, and experience equivalent to a minimum of three years of administrative or secretarial experience, preferably in a team environment.

Knowledge, Skills, And Abilities

- Ability to manage competing priorities, coordinate multiple activities simultaneously, and meet deadlines in a dynamic workplace.
- Exceptional organizational skills and attention to detail.




- Strong verbal and written communication skills.
- Ability to exercise sound judgment, discretion, tact, and independent decision-making.
- Experience maintaining confidential and sensitive information.
- Ability to interpret, apply, and communicate policies, procedures, and administrative processes.
- Exceptional customer service and relationship-building skills.
- Advanced proficiency with Microsoft Office Suite and other administrative systems and technologies.
- Experience coordinating meetings, calendars, agendas, and minute-taking.
- Experience planning and coordinating events, recruitment activities, and administrative projects.
- Ability to work independently and collaboratively within a team-based service environment.
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

📌 Faculty Support (Victoria)
🏢 University of Victoria
📍 Victoria