Finance Clerk - Taxes Permanent, Full-Time (37.5 hours/week) $At Grey Highlands, we pride ourselves on fostering a collaborative and supportive environment that appreciates the dedication and professionalism of our staff. As a member of our team, you'll have the unique opportunity to work alongside inspirational community leaders and collaborate with passionate colleagues to achieve organizational goals. Together, we are shaping the future of Grey Highlands, making a meaningful impact on our community.

While experience in taxation, municipal finance, or accounting would be considered an asset, we recognize that technical skills can be developed through training and experience. We are particularly interested in candidates who demonstrate exceptional attention to detail, strong organizational skills, and a commitment to delivering outstanding customer service. Enjoy employer-paid extended health and dental care, life insurance, and access to our Employee Assistance Program for full-time staff.

Pension Plan : All employees are eligible for our contributory pension plan (OMERS), ensuring your future is secure.

Paid Time Off : Take advantage of paid vacation days and personal days to recharge and maintain a healthy work-life balance.

Qualified Growth : We offer numerous training and development opportunities to help you advance in your career and achieve your professional goals. The Municipality of Grey Highlands is dedicated to promoting diversity, equity, inclusion, and belonging in the workplace. We celebrate and welcome the diversity of all employees.

Due to a vacancy, the Municipality of Grey Highlands is pleased to invite applications for the position of Finance Clerk – Taxes. Reporting to the Deputy Treasurer, the Tax Finance Clerk will be responsible for the activities and functions of tax policies, invoicing, collections, reconciliation, including the coordination and administration of property taxation, and collection functions. To provide customer service to the public.

Receive and answer inquiries from the public, staff, government agencies, tax consultants, law firms, and the Assessment Office. Coordinates and prepares the property tax billing process in conjunction with government legislation and municipal by-laws; includes issuance of tax arrears notices and collection, maintenance, and adjustments of accounts; maintaining status and historical record of property tax accounts.



Collection of arrears; actively works to reduce arrears and collect before proceeding to tax sale process.

Prepares monthly property tax general ledger and sub ledger reconciliations. Balances, prepares, and delivers large bank deposits. Process and balance mortgage company bulk payment for property taxes. Maintains property tax roll.

Administers property tax pre-authorization payment plan. Prepares tax certificates, tax billings. Documents changes in property status, new and revised supplemental assessments and other information affecting tax collection.

Prepares, bills, and collects local improvements, tile drain loans and other miscellaneous charges. Provides the public with information on taxation and tax relief programs. Responds to taxpayers concerns about their assessment and taxes.

Liaises with Municipal Property Assessment Corporation (MPAC). Coordinates registration of tax arrears certificates with outside property tax consultants. Liaises with Tax Specialist Consultant in the tax sale proceedings once initiated.

Report and record asset maintenance needs or repairs to team leader or manager in support of asset management. Assist with the maintenance of asset inventories and databases, as required. Receive, review, and ensure Municipal Act appeals submitted by taxpayer meet criteria and include adequate information and applicable supporting documentation.

Monitor and track financial impacts of Municipal Act appeals in preparation for annual allowance. Process tax adjustments for all approved Municipal Act applications in a timely and efficient manner while ensuring completion of any required adjustments for penalty and interest, refunds. Monitor MPAC response to Municipal Act applications to ensure that applications are completed and returned in a timely manner in adherence to the Service Level Agreement (SLA) and to ensure that the applications are completed in a timely manner in adherence to legislative timelines under the Municipal Act.

Auditing MPAC responses and reasoning to ensure accuracy and alignment with legislation and policy.



Maintain current knowledge of relevant assessment and property tax legislation including the Municipal Act, the Assessment Act and Municipal by-laws affecting the tax appeal process. Develop and maintain good working relationships with Council, staff and the public which includes: Complying with all office procedures.

Responding to public enquiries in a timely manner. Working safely within the law and safe work practices/procedures (understanding and following standard operating procedures, wearing personal protective equipment, using MSDS information, ensuring all guards are in place, when applicable) including maintaining a clean, orderly work area and avoiding any unsafe or disruptive behaviour in the workplace. Immediately reporting unsafe acts, conditions, or contraventions of the OHSA to a supervisor, the JHSC, or a Health & Safety representative.

Completing all assigned health and safety training and taking the health and safety of themselves and others seriously by following workplace safety policies, procedures, and instructions. A college diploma in Accounting or other related discipline. A minimum of two (2) years in an accounting/bookkeeping function, with experience in Tax Collection, preferably within a municipal sector.

Completion of a Municipal Tax Administration Program preferred. Ability to deal courteously and effectively with the general public, staff, other levels of government and elected officials in potentially contentious situations. Working knowledge of Municipal Acts and the statutory requirements surrounding tax collection, Employment Standards, and other applicable legislation.

Working knowledge of finance and accounting transactions (posting, documenting, controlling, and reporting) in area of specialty. Working knowledge of office terminology, procedures, and equipment, and basic accounting. Ability to use computer applications such as spreadsheets, word processing, calendar, e-mail, and database software.

Work occurs in an office environment with a high degree of public contact. This position requires long periods of sitting, as well as consistent visual concentration upon computer screens. Monday through Friday.

Occasional overtime may be required to deal with peak periods. Internally, this includes municipal employees, managers, and Members of Council. Externally, this includes the public, consultants, suppliers, and government representatives.

📌 Finance Clerk-Taxes (Markdale)
🏢 Municipality of Grey Highlands
📍 Markdale