The Company

Global Convention Services has evolved into one of Canada's largest full-service trade show and special event contractors since its founding over thirty years ago. Proudly offering the highest quality service to our clients for the best value, Global provides a full range of event services including account management, advanced warehousing, custom signage, electrical distribution, event setup, floor plan production, material handling, exhibitor services, and more.

Our events consist of regional, national, and international trade shows, sporting events, conferences, and special events. Every event is different, which means every day brings new opportunities, challenges, and experiences.

As our organization continues to grow, we are looking for a Human Resources Coordinator to help support our employees and contribute to a positive workplace culture.

The Role

Global Convention Services is seeking a highly organized and detail-oriented Human Resources Coordinator to join our team in Saint John, New Brunswick. This is an excellent opportunity for someone looking to build a career in Human Resources while gaining hands-on experience across recruitment, onboarding, employee administration, benefits administration, performance management, health and safety, and employee engagement.

Global employs team members across Recent Brunswick, Nova Scotia, Prince Edward Island, Alberta, and British Columbia. The Human Resources Coordinator will support HR activities across these locations, helping ensure accurate records, consistent processes, and compliance with applicable provincial legislation and company policies.

Reporting to the Manager, People and Business Operations, the Human Resources Coordinator will play a key role in supporting employees and managers throughout the employee lifecycle. The successful candidate will be a proactive problem-solver with strong organizational skills, a customer-service mindset, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities

Recruitment & Onboarding

- Post and manage job advertisements across various recruitment platforms.
- Coordinate candidate communications and applicant tracking.
- Conduct initial candidate screening interviews.
- Conduct reference checks for selected candidates.
- Prepare offer letters and employment documentation.
- Coordinate onboarding activities and orientations.
- Prepare and maintain new hire documentation and personnel files.

Human Resources Administration

- Support HR administration activities for employees located across multiple Canadian provinces.
- Assist in maintaining compliance with applicable provincial employment standards, legislation, policies, and employment-related documentation.
- Maintain accurate and confidential employee records and personnel files.
- Process employee status changes, promotions, transfers, compensation changes, and terminations.
- Coordinate employee offboarding activities and documentation.
- Maintain organizational charts.
- Track employee probationary periods and follow-up requirements.
- Support policy distribution and acknowledgement tracking.




- Complete employee setup and maintenance within ADP.
- Process employee information and position changes within HR systems.
- Administer vacation and leave balance tracking.
- Prepare standard HR and workforce reports.
- Support the accuracy and maintenance of employee data.

Benefits Administration

- Coordinate employee benefit enrollments for eligible employees.
- Communicate benefit eligibility requirements and waiting periods.
- Distribute enrollment forms, plan documents, and benefit information.
- Collect and review completed enrollment documentation.
- Track employee benefit eligibility and enrollment status.
- Coordinate benefit changes resulting from life events or employment status changes.
- Assist employees with routine benefit-related inquiries.
- Maintain accurate benefits records and documentation.

Performance Management

- Coordinate annual and probationary review schedules.
- Track performance review completion.
- Collect and maintain employee review documentation.
- Support managers throughout the performance review process.

Health & Safety Administration

- Maintain health and safety training records.
- Coordinate mandatory safety training activities.
- Support documentation related to workplace incidents and claims.
- Maintain health and safety compliance records.
- Track first aid certification and training requirements.

Employee Support

- Respond to routine employee questions regarding HR policies, programs, and procedures.
- Support employee communications and engagement initiatives.
- Assist with the preparation and distribution of HR-related communications.
- Coordinate employee training activities and record maintenance.
- Assist in creating a positive employee experience throughout the organization.

Immigration & Work Authorization Support

- Maintain work permit, visa, and work authorization tracking records.
- Collect and organize immigration-related documentation.
- Coordinate renewal reminders and document collection.
- Maintain accurate immigration files and compliance records.

General

- Maintain confidentiality of employee and company information at all times.
- Support continuous improvement of HR processes and procedures.
- Perform other duties and special projects as assigned.

The Ideal Candidate This role provides exposure to nearly every area of Human Resources, making it an excellent opportunity for an individual looking to develop broad HR knowledge and build a long-term career in the profession.

The ideal candidate is someone who genuinely enjoys helping people and takes pride in keeping things organized, accurate, and running smoothly behind the scenes. You are proactive, dependable, detail-oriented, and able to manage multiple priorities while maintaining a high level of professionalism.





You are interested in learning about Human Resources practices across multiple Canadian jurisdictions and enjoy working in a dynamic environment that supports employees in different locations.

You appreciate the importance of accuracy, consistency, and compliance while helping deliver a positive employee experience across the organization. You enjoy a balance of administrative work and employee interaction and are comfortable supporting managers and employees in a fast-paced, growing organization.

You:

- Take initiative and look for ways to improve processes.
- Have exceptional organizational and time management skills.
- Are comfortable handling confidential information with discretion.
- Enjoy providing excellent customer service and support.
- Communicate professionally and confidently with employees at all levels.
- Can work independently while also collaborating effectively with a team.
- Adapt well to changing priorities and business needs.
- Have a genuine interest in Human Resources and employee experience.
- Are eager to learn, grow, and develop your HR career.

Skills & Qualifications

- Diploma or degree in Human Resources, Business Administration, or a related field.
- 1-3 years of experience in Human Resources, administration, office administration, employee services, or a related role.
- CPHR designation or progress toward a designation is considered an asset.
- Experience with ADP Workforce Now or another HRIS/payroll system is considered an asset.
- Experience supporting employees across multiple locations or provinces is considered an asset.
- Knowledge of Canadian employment standards and HR practices is considered an asset.
- Strong proficiency in Microsoft Office, including Excel, Word, Outlook, Teams, and SharePoint.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong interpersonal and customer service skills.
- Ability to prioritize competing demands and meet deadlines.

What We Offer

- Competitive compensation.
- Comprehensive group benefits program and registered pension plan.
- Opportunities for professional development and career growth.
- A collaborative and supportive team environment.
- Exposure to all areas of Human Resources.
- The opportunity to make a meaningful impact within a growing Canadian company.

Join Our Team This position offers an excellent opportunity to gain broad Human Resources experience while helping to support employees throughout their employment journey. If you are organized, people-focused, and passionate about building a career in Human Resources, we would love to hear from you. Pay: $45,000.00-$55,000.00 per year

Benefits

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:
- Saint John, NB E2L 1Y5: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Human Resources Coordinator (Saint John)
🏢 Global Conventions Services
📍 Saint John