We are seeking a highly organized, proactive, and resourceful Marketing and Executive Assistant to provide top-tier administrative and operational support in a full time position. This role is ideal for someone who is comfortable using AI and thrives in a fast-paced environment, anticipates needs before they arise, and keeps complex projects running smoothly. You will act as the right hand to leadership—protecting their time, optimizing workflows, and ensuring the organization functions efficiently at the highest level.
This position is flexible, challenging, dynamic, demanding and rewarding but most importantly fun! We are looking forward to adding another great asset to the team.
Advantages
- Paid Bi-Weekly
- Monday-Friday
- Working in an office environment
- Health benefits package
Responsibilities Duties will include but are not limited to:
- Conduct market research and produce marketing material and posts
- Plan, organize, direct, control and evaluate daily operations
- Format outgoing correspondence and assist with recent employee orientation.
- Record, transcribe, and disseminate meeting minutes.
- Assist leaders in fostering a positive work environment by organizing milestone events.
- Undertake additional responsibilities as assigned.
Qualifications
- At least 1 year experience in an Executive Assistant role
- Marketing and administrative skills required to perform activities in a deadline driven environment, working with constant interruptions.
- Excellent command of all AI platforms including Claude and ChatGPT
- Excellent command of the English language (verbal and written).
- Proficient in Microsoft Office (MS Word, MS Outlook and MS Excel)
- Ability to receive direction from multiple individuals
- Ability to deal with varying personalities of internal and external clients
- Strong attention to detail
Ideal Candidate
- A detail-oriented self-starter with prior experience in marketing
- A critical thinker who exhibits sound judgment with the ability to prioritize and make decisions in a fast-paced environment
- Energetic and eager to tackle new projects and ideas
- A team player capable of cultivating productive working relationships across the firm
- Resourceful, can-do attitude
- Ability to handle sensitive information with discretion and minimal supervision
Job Type: Full-time Pay: $35,000.00-$60,000.00 per year