Maritime Medical Genetics , Diagnostic Services & Maritime Medical Genetics Location: Halifax Temporary Hourly FT long-assignment ( 100% FTE) for 9.5 months x 2 position(s) Start Date: ASAP NSGEU Off&Cler; , Admin Professionals Bargaining Unit IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years.

We have the highest percentage of people with disabilities in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer.

We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels. Reporting to the Manager, MMGS, the General Office Clerk III is responsible for providing high quality clerical and organizational support to the department. Accurately enter, update,



and verify patient and chart information in the customized MMGS database and maintain accurate tracking of records throughout the digitization process.

Perform quality control and audit checks to ensure scanned records are correctly reflected in the MMGS database. Retrieve and track physical patient records and maintain appropriate chart control and secure handling throughout the digitization process. Maintain confidentiality and safeguard personal health information throughout the retrieval, review, scanning, electronic filing, and disposition process.

Participate in cross-training, procedure updates, electronic records management activities, and other initiatives related to the records digitization project Monday - Friday Minimum High School Diploma or GED required.

Experience using office scanning equipment and working with electronic records/document management processes. Proficiency using Microsoft Office Suite applications and other records management tools, including MS Access, Excel, Word, Outlook, SharePoint, and Adobe Acrobat.

Experience with accurate data entry, and electronic file management. Knowledge of medical terminology through formal education and/or relevant experience in a medical or health care setting. Demonstrated attention to detail and ability to perform quality control and audit activities with a high degree of accuracy.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. This is a Admin Professionals bargaining unit position.

Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position. Data Entry, Document Management, Administrative Assistant, Clerical, Database, Technology, Administrative #

📌 Office Administrator- Bilingual ( English/ Spanish) (Halifax Regional Municipality)
🏢 Nova Scotia Health Authority
📍 Halifax Regional Municipality