Position Summary

Under the direction of the Sr.

Contracts

Manager, Canada, this position is responsible for:

- Planning and coordinating all office operations, including on-site interdepartmental support activities.

- Assisting in the development, organization, and delivery of contractual documents and proposals that establish and maintain business relationships with key corporate customers.

Principal Responsibilities

Office Operations

- Coordinate and manage day-to-day office operations, including mail triage, filing, audits, and office event planning.

- Coordinate office maintenance and improvement initiatives with IT, HR, Finance, Sales, Marketing, and other internal stakeholders.

- Support Core Value initiatives, sales meetings, and other office-related activities.

- Assist in developing and implementing strategic operational plans and best practices for the Canada office, with a focus on process improvement and cost efficiency.

- Manage office budgets, expenditures, and procurement of required supplies.

- Ensure office compliance with all applicable regulatory and legal requirements.

Contract Administration & Business Support

- Assist with customer communications and required notification filings.

- Liaise effectively with business unit stakeholders and support departments.

- Oversee the creation and maintenance of a central repository for contracts, projects, proposals, pricing documentation, and related analyses.

- Maintain electronic backup files for all proposals, pricing records, and associated documentation.





- Coordinate and monitor the proactive use of established tools and protocols between sales teams and internal business units to improve operational efficiency.

- Support and drive compliance with RFI (Request for Information) and RFP (Request for Proposal) processes, ensuring timely completion of documents required for proposals and agreements.

- Perform additional duties as assigned by the Sr.

Contracts

Manager.

Education &

Experience Requirements

- Associate’s or Bachelor’s degree in Office Administration, Business Administration, or a related field.

- Minimum of 3 years of relevant experience, or an equivalent combination of education and experience.

- Knowledge of organizational effectiveness and operations management.

- Understanding of business and management principles and practices.

- Knowledge of financial and accounting principles.

- Knowledge of human resource principles and practices.

- Familiarity with project management principles and methodologies.

- Strong information technology skills.

Specialized Skills & Qualifications

Technical Skills

- Advanced proficiency in:

- Microsoft Excel

- Microsoft Access

- Microsoft Word

- Microsoft PowerPoint

Qualified Skills

- Demonstrated leadership ability.

- Self-motivated, proactive, and creative mindset.

- Excellent written and verbal communication skills in both English and French.

- Strong time management, planning, and organizational skills.

- Strong sense of ownership, accountability, and work ethic.

- Proven analytical, statistical, problem-solving, and decision-making abilities.

📌 Office Administrator (Markham)
🏢 Integrated Resources, Inc ( IRI )
📍 Markham