Office & Projects Coordinator Parkdale Community Food Bank Employment Type: Full time Starting salary: $Parkdale Community Food Bank (PCFB) is a non-profit, registered charity in the heart of Toronto’s Parkdale neighbourhood. Every month, our programs support more than 17,000 individuals with access to nutritious food and community support. We believe joy is fundamental to nourishment, and our mission is to create a hunger-free community where everyone has a place at our table, with barrier-free access to food they actually want to eat.

Behind every grocery delivery, every donation, and every grant report is a record that has to be accurate, a receipt that has to be filed, an inbox that has to be answered. This role keeps that foundation solid, so the team can stay focused instead of chasing down paperwork. This role reports to the Executive Director and focuses on the day-to-day office administration and project coordination.

Financial Administration

Assist the bookkeeper in tracking all transactions within QuickBooks Online. Monitor monthly budgets, flag variances, and assist in financial planning. Manage donation reports and update CRM software as necessary.

Support the management of donor records in DonorPerfect, including creating donation receipts and sending thank you letters as required.



Procurement and Vendor Management Data and Records Management Support data management and record keeping, ensuring food bank records and data are up to date. Manage the organization of physical files, documents, and receipts.

Administrative Support

Manage the general inbox. Answer calls and check voicemails to the food bank. Assist with managing and scheduling meetings, and notetaking. Create forms as needed, such as fundraiser forms and surveys. Support food bank events occasionally, approximately three to four times a year.

Project Coordination

Coordination and management of our Parkdale Community Food Drive barrels Support and coordination of marketing material during holiday food bank season Coordination of holiday gift wrap program and prepping team schedules Vendor sourcing and management of the food bank’s projects (such as our green wall, renovation projects and more) Comfort managing detailed financial records, such as receipts and invoices, with accuracy and consistency Experience managing multiple external vendor relations Experience with QuickBooks Online and a donor CRM such as DonorPerfect Comfort juggling finance, administrative, project coordination, and event logistics tasks within the same day Experience supporting a non-profit audit process Experience with event planning or coordination logistics #

📌 Office & Project Coordinator (Toronto)
🏢 Parkdale Community Food Bank
📍 Toronto