Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges.

We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship.

The Salvation

Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

The Office

Administrator provides secretarial and administrative support to The Salvation Army Listowel Citadel and Community Services and assists individuals and families who are seeking aid and assistance from, or have been referred to, The Salvation Army.

General Administration: Perform general office duties such as answer and screen telephone calls and direct inquiries and answer inquiries, greet and escort visitors, file documents electronically or manually; photocopy and distribute materials as requested; and send and receive fax/email material as requested

- Draft and prepare presentations, brochures, fliers, advertisements, invitations, certificates subject to supervisory approval (e.g., letters dealing with administrative issues, thank you letters for volunteers and donors, posters, bulletins, and registration forms etc.) and check typing for accuracy.

Advertising

Corps events and act as administrator for the phone/internet system. Maintain databases (e.g., employee/volunteer information, contact lists, inventory, training records; maintain input into Salvation Army Management Information System (S.A.Ensure Shelby & SAMIS stats for memberships are up to date, accurate and the content is the same. Keep employee records up to date by processing employee information changes, and recording training obtained in a timely manner.

Maintain personnel files in compliance with applicable Salvation Army and legal requirements.



Open and distribute in-coming mail and process out-going mail including materials of a confidential nature

- Maintain adequate office and/or other supplies (e.g., kitchen or lunchroom supplies) and order as necessary. May arrange for maintenance of office equipment or building repairs as requested. Assist with the preparation for the Annual Ministry Unit Review, various projects, and processes. make travel or meeting arrangements
- Assist in the maintenance of current social media accounts, updating regularly. Ensure that all financial information is input to the proper accounts following the SA policy and procedures. Verify payables and process entries to Business World and TEM (invoices, payment vouchers, Visa statements, etc.) Reviews Agresso postings to verify coding prior to their being passed for payment approval. Purchase various food and program items office supplies for Corps and group activities. Perform duties such as issuing donor receipts for income tax purposes
- Assist with safe-keeping of gift cards – ensuring journal entries are made and verifying the inventory, track receipt and use of gift cards. Ensure that the “General Office” maintains a neat and presentable appearance. Work in compliance with OH&S; Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.

Corps

Officers, Community & Family Services Director, staff, volunteers Community members, donors, service technicians and vendors MANAGERIAL/Technical Leadership RESPONSIBILITY This position reports directly to the Corps Officer or designate, Community & Family Services Director. Provides support to and/or receives work assignments from the Corps Officer and Community and Family Services Director. FINANCIAL AND MATERIALS MANAGEMENT Perform various accounting duties such as coding of accounts payable invoices and accounts receivable,



handling and/or reconciling petty cash.

Some flexibility in scheduling is required, some weekend and evening work may be required. Working environment is typically in the office in generally agreeable conditions. Some travel required up to 10% for banking etc.

Monday to Friday and includes a ½ hour paid meal break. Completed up to two (2) years of Community College, preferably a Business Administration Certificate and/or related filed. personal vehicle and insurance is required.

Experience and Skilled Knowledge Requirements Minimum of two (2) years of prior related experience, including, senior administrative/secretarial experience, general accounting experience and use of office equipment/tools. Some payroll experience in UltiPro would be a definite asset.

Experience dealing with office equipment and tools. Lead by example, by demonstrating a strong work ethic and a willingness to learn and be versatile in the face of change. Exceptional organizational, prioritizing and time management skills to effectively handle multiple priorities and meet competing deadlines with minimal supervision. must demonstrate strong skills using Microsoft Office Suite: Word, Excel, Power Point.

Able to work in a consultative, diplomatic and tactful manner when dealing with the public, both in person and on the telephone. Work in compliance with OH&S; Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth.

📌 Overnight General Office Clerk (Listowel)
🏢 TSA The Salvation Army TSA
📍 Listowel