At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain the best faculty and staff, and to foster an inclusive community which values the strengths, perspectives and contributions of each individual. McMaster is a diverse and complex institution, home to almost 30,000 graduate and undergraduate students who study across six faculties and employing approximately 14,000 individuals annually in more than 20 unique employee groups.

McMaster has been continuously recognized as one of the top employers in the Hamilton / Niagara region, and one of Canada’s Top Diversity Employers.

Our HR Vision: To advance a healthy, safe, and inclusive culture that inspires a diverse and talented McMaster community to contribute to a Brighter World. We cultivate a community in which every employee’s experience is that of acceptance, inclusion, belonging, and meaningful connection with the University’s mission and institutional priorities. Collaborating with our University and Community Partners Reporting to the Program Manager, Payroll Compliance and Control, the primary purpose of this position is to assist in the processing of payroll and HR related functions.

In addition, the HRIS Payroll Coordinator will be primarily responsible for the following items: Performing various HRIS functions including manual system updates, pensioner payroll processing, payroll remittances and reporting. Coordinating data integrity projects including audits, analysis, corrections, and process documentation.

Payroll: Responsible for day-to-day activities related to processing numerous bi-weekly payrolls, monthly pensioner payroll and related GL processing, including administration and coordination of off-cycle processing. Accountable for the semi-monthly cheque deposit process including maintaining documentation for reconciliation and audit purposes. Ensures data integrity by running, reviewing and analyzing pay processing audit reports and other ad hoc audits, and by proactively resolving errors and warnings within appropriate payroll deadlines.

Enters payroll data into the HRIS including the setup of special premium payments, voluntary and involuntary deductions, and additional pay records. Participates in validation and cleanup of data in the HRIS to maintain data integrity. Demonstrates an understanding of payroll,



benefit and pension provisions to ensure transactions are processed accurately.

Performs various manual HRIS function including ad hoc data entry, data corrections, and collection and formatting of data for upload into the HRIS. Enters, updates and audits information related to payroll distribution ensuring allocation to the appropriate general ledger in the HRIS Department Budget Table. Accountable for verifying data, executing eForm processes, reporting discrepancies, and recommending resolutions across HRIS modules, considering impacts on other modules.

Confer with, or elevate matters to, senior level team members as appropriate Researches best practices and makes recommendations for improvements to McMaster’s payroll processing procedures. Participates in the completion of special projects as assigned. Supports initiatives related to payroll and HRIS and its functionality.

Successful completion of Payroll Compliance Practitioner (PCP) certification or willing to obtain certification. Minimum 2 years experience in administering Canadian payroll principles and practices, payroll operations required.

Experience in accounting, human resources (compensation, pension, benefits) or HRIS administration (with a compliance/control focus) is an asset.

Experience with Oracle PeopleSoft software or other position-based HR/Payroll applications is an asset. Legislative knowledge of CRA requirements, Employment Standards Act, Income Tax Act and the Ontario Pension Benefits Act required. Practical knowledge and understanding of basic accounting, Human Resources and payroll best practices Exceptional organizational, planning and time management skills, including the ability to multi-task, be flexible and move from one priority to another, while maintaining a high level of accuracy and attention to detail.

Advanced

Excel applications and strong computer skills, including experience using complex client-server applications. Demonstrate an understanding and commitment to diversity,



equity and inclusion, and to serving the needs of a diverse workforce and student population. Demonstrate commitment to continuous improvement and learning new technologies, methods and approaches to simplify and streamline job related tasks.

All leaders will demonstrate these Leadership Capabilities by: Taking a Strategic Approach; Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions. Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

Employment Equity Statement The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-s seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work in office continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

📌 Payroll Compliance Advisor (Canada)
🏢 McMaster University
📍 Canada