Permanent, Full-time

Start Date: ASAP

Expected Wage Range: $60,000.00 - $70,000.00 per year

As a Proposal Coordinator at CIMS Limited Partnership, you will be a key contributor towards CIMS success by being responsible for assisting the Director and the Estimating Team in the preparation of proposals/estimates, department coordination, and general administrative duties while embodying CIMS corporate values of Our People, Our Promise, Our Passion.

You will report to the Director of Estimating & Proposals and be accountable for:

- Administering the proposal process from receipt of RFP/EOI to submission.
- Working with the team to delegate resources, establish deadlines, and track progress.
- Submitting, receiving and distributing proposal information, RFls and agendas.
- Completion of client proposal and prequalification forms.
- Creation of proposal documents & templates.
- Proofing, fact checking, and finalizing technical proposal documents prepared by others.
- General department administration tasks.

A successful candidate would be an individual who has:

- 5+ years of experience in an administrative role and/or a minimum of 2 years of experience in an industrial construction or engineering company.
- Experience in proposal development or a similar role considered an asset.
- Knowledge of industrial construction RFP and EOI process including bonding, safety, quality control, project controls, agenda, RFl's, requirements for basic contract types and commercial requirements would be an asset.
- High attention to detail with a solid commitment to data accuracy and reporting integrity.
- Proven ability to manage multiple priorities and handle shifting priorities within a demanding deadline-orientated environment
- Exceptional interpersonal skills — Ability to work in a team environment, working towards common goals and objectives.




- Proficiency in all Microsoft Office programs; experience with business applications of AI systems is considered an asset.

Working conditions you can expect while performing your role include:

- Office environment, working to deadlines, high stress situations.
- May be required to work outside of normal work hours on occasion to meet deadlines.

About Us: CIMS Limited Partnership is a mechanical contractor serving locations across Canada. CIMS provides services in the heavy industrial sector, including the largest plant shutdowns and complex industrial projects in the Oil & Gas, Mining & Industrial, Pulp & Paper, and Power Generation industries. 30+ years in the business we believe that Our People are our most valued asset and commit to our employees, our customers and our communities to make a positive impact every day.

CIMS is an inclusive employer committed to a workplace that reflects the diversity of the communities we live and work in. Every day we work towards empowering and advocating for our employees by welcoming, respecting and valuing people for who they are as individuals. We welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA2+ community, mature workers, people with disabilities, and people from different cultural backgrounds.

CIMS LP is committed to ensuring that reasonable accommodation is made available to people with disabilities during the recruitment, assessment and selection processes. If there's something we can do to help make the recruitment process more accessible-friendly, let us know and we will do our best to accommodate.

Only candidates who are most qualified for the position will be contacted.

Pay: $60,000.00-$70,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Experience:
- Administrative: 5 years (preferred)

Work Location: In person

📌 Proposal Coordinator (Sherwood Park)
🏢 CIMS Limited Partnership
📍 Sherwood Park