MAC LLP is a full-service public accounting firm in Waterloo Region that has been in business for over 35 years. We deliver services to a wide range of clients including owner-managed businesses, not-for-profit organizations, charities, social housing, and individuals. We pride ourselves on our ability to do so in a way that is both professional and personable.Join Our TeamWe are excited to welcome a high performing Executive Assistant to our amazing team. Working primarily from our Elmira location, this is an 18-month contract opportunity with the strong possibility of a permanent role. Unlike a traditional Executive Assistant role focused primarily on calendar management, this position plays a key role in the client engagement process. You will act as a trusted partner to our professionals, helping ensure a seamless experience for clients from the beginning to the completion of their engagements.Key ResponsibilitiesCoordinate administrative aspects of client engagements from initiation through final delivery, including document collection, tracking deliverables, and maintaining timelinesPrepare, review, and proofread engagement packages, financial statements, tax returns, correspondence, and other client-facing documents for accuracy, completeness, and professional presentationDraft and coordinate correspondence with clients, the Canada Revenue Agency (CRA), legal professionals, financial institutions, and other third partiesExercise professional judgment to identify issues, elevate concerns, and determine appropriate next stepsCollaborate with partners, managers, and engagement teams to meet deadlines and client expectationsMaintain client records and engagement documentationContribute to process improvements that enhance efficiency, consistency, and client serviceKey RequirementsPost-secondary education in business administration, office administration, accounting, or a related field preferredExperience in an Executive Assistant, Senior Administrative Assistant,



or similar role within a public accounting, legal, financial services, or other skilled services environment preferredStrong attention to detail, proofreading, and document review skillsSound judgment, critical thinking, and problem-solving abilitiesExcellent communication, organizational, and time-management skills, with the ability to manage multiple prioritiesProficiency with Microsoft 365; experience with CaseWare and CCH iFirm is an assetWhat Makes Someone Successful in This Role?The ideal candidate is naturally curious, highly organized, and enjoys solving problems. They are comfortable reviewing complex information, asking thoughtful questions, and using professional judgment to ensure work is completed accurately and efficiently. They take ownership of outcomes, anticipate needs, and build robust relationships with both clients and internal team members. If you are looking for a meaningful administrative career where your critical thinking and attention to detail make a direct impact on client service, we would love to hear from you.What We OfferFlexible Summer Fridays (offices are closed)Awesome benefits package which includes healthcare and lifestyle spending accountsCompetitive compensation and RRSP matchingVacation + lieu for time worked over standard hoursFree coffee, tea and snacksCatered meals during tax season and a year-round meal allowanceLoads of fun company events for both staff and their familiesOnsite gym at our Waterloo office with free access for all staffAn amazing wellness program with wellness challenges, resources, onsite treatments and moreCompensation Range for Role: $53,000-$63,000 annuallyMAC LLP is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment process as accessible as possible and provide accommodations as required for candidates with disabilities. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability and we will work with you to meet your needs.

📌 Executive Assistant (Kitchener)
🏢 MAC
📍 Kitchener