Operations and Office Administrative CoordinatorWe are seeking an Operations and Administrative Coordinator to join our Agri-Services team in Putnam, Ontario. This role is an important part of the day-to-day operation of the branch, providing administrative and operational support across customer service, receiving and shipping, inventory, invoicing, and compliance activities.If you are organized, detail-oriented, dependable, and enjoy working in a busy team environment where no two days are exactly the same, this is an opportunity to build your career with an established Canadian agricultural business.About SylviteSylvite is Canada's largest independently owned fertilizer supplier, providing competitive and dependable solutions across the agriculture supply chain. Our operations include full-service ag retail, specialized fertilizers, industrial material sourcing and handling, and a robust transportation, warehousing, and logistics network. We are committed to ensuring seamless product flow — effectively connecting agricultural production with efficient distribution.About the RoleAs the Operations and Administrative Coordinator, you will help keep our Putnam branch running smoothly by supporting the administrative processes behind daily operations, receiving and shipping, inventory management, retail transactions, and customer service.You will work closely with the Operations team, customers, suppliers, carriers, and other internal departments to maintain accurate records, coordinate information, process transactions, and ensure operational documentation is complete and up to date.This role also supports inventory traceability, audit and compliance requirements, and front-office activities, making it an important connection point between the administrative and operational sides of the branch.What You'll DoProcess and maintain customer and tenant orders, documentation, and related recordsEnter, update,



and maintain accurate information across company and customer systemsMaintain operational Excel files, reports, logs, and tracking recordsProcess purchase orders and support routine administrative requirements for the Operations teamOrganize and maintain production, receiving, shipping, and other operational documentationMaintain railcar receiving records, tracking information, and supporting documentationProcess feed and lime receiving, production, and shipping recordsCoordinate and maintain Kahler UAN tracking and load setups to support logistics planning and shipment executionCommunicate with customers, suppliers, carriers, Operations, and internal departments regarding receiving, shipping, and operational requirementsMaintain accurate inventory, lot, and product traceability records and assist with inventory monitoring and reconciliationsInvestigate and help resolve inventory discrepancies in coordination with the Operations teamProvide invoicing and administrative support for branch retail operations, including processing customer transactions and maintaining supporting documentationSupport Safe Feed/Safe Food, Health & Safety, inspections, and internal and external audit recordkeepingProvide professional front-office support to customers, drivers, visitors, and other site contactsProvide backup support for scale operations as requiredProvide additional administrative and operational support to the branch as requiredAbout YouYou are a highly organized and dependable professional who takes pride in keeping information accurate and operations moving. You are comfortable managing multiple priorities,



communicating with a variety of internal and external contacts, and following through when discrepancies or issues arise.You bring:A minimum of 3 years of clerical, administrative, or related experience in a computerized environmentCollege education in Business, Administration, or a related field is preferredStrong organizational and time-management skills with the ability to manage multiple prioritiesExcellent attention to detail and commitment to maintaining accurate records and documentationStrong written and verbal communication skillsStrong problem-solving skills and the ability to identify and follow through on discrepanciesThe ability to work collaboratively with Operations and other departmentsA high degree of accountability and dependabilityThe ability to adapt to changing operational priorities and business requirementsComfort working with computerized systems, spreadsheets, records, and administrative documentationKnowledge of the agriculture industry is considered an assetWhy Choose Sylvite?Established company with a strong reputation and reliable customer base.Supportive, safety-focused culture that values work-life balance and employee well-being.Competitive perks including extended health, dental, and vision care.RRSP matching program.Wellness and training programs.Paid time off and casual dress code.Opportunities for professional growth and development.Why Choose Sylvite?We believe in the power of working together, recognizing that collective efforts lead to mutual growth and success.Operating with honesty, transparency, and a commitment to ethical business practices in all interactions.Constantly seeking and implementing cutting‐edge solutions to enhance efficiency and meet the evolving needs of our clients.SustainabilityA deep commitment to environmental responsibility, promoting practices that contribute positively to the agricultural ecosystem.

📌 Operations And Office Administrative Coordinator (Ailsa Craig)
🏢 Sylvite
📍 Ailsa Craig