Company OverviewNippon Express Company, Ltd. ("NX") was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. As a leader in the freight forwarding industry, the Company's successes and ingenuity are complemented by its global presence, and ultimately result in Nippon Express being one of the largest transportation providers in the world. Solutions, not numbers, are responsible for our success. Our commitment to develop successful solutions, which put information technologies and our vast network of resources to work for you, is what has enabled Nippon Express to lead the world in creative logistics design.Job SummaryThe Administrative Assistant is responsible for a wide variety of tasks in support of the Administration department. These tasks may include general secretarial duties including supply ordering, daily mail and monthly reporting. Additional responsibilities include communicating and coordinating with the various branches regarding corporate initiatives and policies.ResponsibilitiesProvide administrative and office management support to all members of the Administration team, as directed by verbal or written instructionAssist with the review and update of company policies, and compliance of policies with ESA and other legal requirementsPrepare and distribute company communications (memos,



announcements)Coordinate with branches in regards to national vendors and servicesReceive and screen incoming calls and emails directed to the administration department and provide courteous customer service and response.Prepare purchase orders and monitor and track all administration related expenses and costsUpdating and preparing vendors and subcontractors for qualification approvalPrepare and distribute all incoming and outgoing mailReview and prepare documents, reports, and other correspondence materials (incl. monthly insurance reports, journal entries, etc.) as may be required.Assist with our insurance policies and claims processes in the event of workplace incidentsFleet maintenance and administrative oversight of fleet activities (i.E. Dashcams, driving habits, ELD logs, etc.)Maintain and monitor office supply inventory levels and place orders as required.Monitor and arrange for recurrent or initial training requirements for national administrative programs (i.E. PIP security, Dangerous Goods, Security trade control, etc.)Assist in general corporate governance and provincial/federal filings on an annual basisPrimary point of contact for various vendor services and third party communicationsVarious other tasks that may be requiredQualifications1-2 years of experience in a similar roleGeneral knowledge of provincial and federal health and safety regulations and legislationStrong knowledge of MS Word, Excel, Power pointKnowledge of Smartsheet or similar software is an assetBasic math and accounting skillsKnowledge of project management is an assetEffective communication, organization and time management skillsAbility to manage and prioritize multiple tasksAbility to remain objective in stressful situationsHigh level of sound and independent judgment, reasoning and discretionProfessional, responsible, and positive work attitude.Ability to maintain confidentialityEducation/CertificationsCollege diploma or university degree with a focus in office administration, or a combination of experience and education

📌 Administrative Assistant (Mississauga)
🏢 Nippon Express Canada
📍 Mississauga