As Team Coordinator you'll own a wide surface area: from recruiting and onboarding to special projects that don't have a playbook yet, and whatever else needs doing to keep a rapid-moving trading firm firing on all cylinders. You'll partner directly with senior leaders, create clarity across stakeholders, and serve as the connective tissue between people, projects, and priorities. You'll thrive here if you're a people-person who gets energy from enabling others, a project manager who can hold ten threads at once, and someone with the ambiguity tolerance to take a vague ask and turn it into a done thing.

Own end-to-end coordination of recruiting efforts on the operations side — sourcing, scheduling, candidate communication, pipeline tracking, and hiring manager support. Run day-to-day operations and administration across your team: calendaring, travel, expense coordination, vendor management, and keeping the gears turning on everything that doesn't have someone else's name on it. Drive special projects from ambiguous ask to completed deliverable — scoping requirements, building lightweight project plans, coordinating across stakeholders, and closing loops.

Serve as the primary point of contact and enabler for your team lead, anticipating needs, clearing blockers, and ensuring nothing falls through the cracks.



Use AI tools daily to accelerate your own output — drafting communications, summarizing research, building templates, automating repetitive workflows, and staying ahead of a high volume of work. Coordinate across teams and functions to keep information flowing, deadlines visible, and stakeholders aligned — especially when priorities shift quickly.

You are deeply people-oriented and customer-centric; you see your team leads and colleagues as your customers and you take pride in serving them well. You are AI-first in how you work: you reach for AI tools instinctively to draft, research, organize, and move faster, not because you're told to but because it's how you operate. You are highly organized and adaptive — you can hold many threads simultaneously and reprioritize without losing momentum when the ground shifts. 3–5 years of professional experience in operations, project management, chief of staff, or a generalist role at a fast-moving startup or high-output organization. ~ Demonstrated track record of managing multiple concurrent workstreams across stakeholders without dropping balls. ~ Experience supporting recruiting processes: sourcing, scheduling, pipeline coordination, or candidate communication. ~

📌 Team Coordinator (AKA chief acrobat) (Vancouver)
🏢 Nascent
📍 Vancouver