ZenaTech, Inc. powered by Cogswell Engineering is seeking an organized and proactive Office Manager to oversee day-to-day operations at our Dartmouth office. This role combines administrative leadership with hands-on project coordination and bookkeeping, making it ideal for someone who thrives on keeping a busy office running smoothly while also managing financial records and cross-functional projects.Key ResponsibilitiesOffice & Administrative ManagementOversee daily office operations, general administration (scheduling, incoming calls, and serving as a liaison between clients and the company) ensuring a well-organized, efficient, and welcoming workplace.Manage office supplies, vendor relationships, and facility/equipment maintenanceDevelop and maintain office policies and proceduresAct as the main point of contact for internal staff and external visitors/vendorsProject CoordinationPlan, coordinate, and track internal projects and initiatives from start to finishManage timelines, budgets, and deliverables across departmentsFacilitate communication between teams to keep projects on scheduleIdentify risks or bottlenecks and proactively resolve themExperience and knowledge with construction industry related projectsManage day-to-day bookkeeping, including accounts payable/receivable, invoices,



and expense trackingReconcile bank and credit card statementsPrepare basic financial reports and support month-end/year-end close processesLiaise with external accountants or bookkeepers as neededProcess payroll or coordinate with payroll providersTeam & Communication SupportSupport HR-related administrative tasks (onboarding, scheduling, record-keeping)Prepare correspondence, reports, and presentations as neededQualifications3+ years of experience in office management, administration, or a related roleDemonstrated project management experience (formal certification like PMP or CAPM is an asset, not required)Experience with database softwareProven bookkeeping experience (experience with QuickBooks, Xero, or similar software is an asset)Strong organizational and multitasking skills with high attention to detailExcellent written and verbal communication skillsProficiency in Microsoft Office/Google WorkspaceAbility to work independently and exercise sound judgmentPost-secondary education in business administration, accounting, or a related field is an assetWhat We OfferCompetitive salary: based on experienceHealth and dental benefitsOpportunities for qualified developmentA collaborative and supportive team environment

📌 Office Manager (Shubenacadie)
🏢 ZenaTech
📍 Shubenacadie