The City of Spruce Grove is a fast growing, energetic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors, and promotes future growth. The City of Spruce Grove is committed to public service, where everyone feels empowered to contribute their best work.

The Executive

Assistant is responsible to provide high-level administrative support to City executives by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. This position reports to the General Manager of Sustainable Growth and Development Services. This is a full-time, temporary position up to one (1) year.

Office Management

Draft and prepare reports, communication documents (i.e., Perform general office duties. Prepare and review correspondence, bylaws, policies, and agreements. Assist with Corporate Planning Process. Assist in the planning, coordination, and implementation of city initiatives and special projects.

Monitor, on a monthly basis, the annual administration budgets. Process monthly VISA reconciliation reports for the General Manager and other department managers. Ensure the security of highly sensitive and confidential departmental office documents.

Coordinate and implement department level information management activities including monitoring data assets throughout their lifecycle. Promote and educate on corporate information management practices. Verify data assets have been classified, retained and disposed of,



in accordance with the City Classification and Retention Schedule.

Communicate department information management business requirements to the Information Management and Freedom of Information and Privacy Specialist. Understand and adhere to City policies, procedures, and standards, whether written or implied, as amended from time to time. Contribute to a positive safety culture by always acting in a safe manner and complying with City safety policies and procedures for staff and contractors.

Act as a steward of the City's Corporate Culture by following the “Values, We Live By”. Continual adherence to the City Safety Policy is mandatory. Post‑secondary two (2) year diploma in Office Administration, Management or equivalent.

Enhanced knowledge of Microsoft Outlook, Word, Excel, Teams, and PowerPoint. Working knowledge with an electronic based records management system Strong customer service orientation and the ability to build positive, productive business relationships. Ability to interpret the City’s standards, policies, procedures and practices.

ASSET QUALIFICATIONS Knowledge of municipal government business activities and processes.

National Advanced

Certificate in Local Authority Administration (NACLAA).



Aligns personal actions and initiatives with customer needs, and with organizational priorities and direction.

Building Influential Working

Relationships - Strengthening and developing working relationships and strategic alliances that are founded on ethics, trust, and guided by our corporate values of respect, leadership, accountability, communication, and integrity.

Optimizing

Performance & Results - Reaches for excellence for oneself, one’s team, and the organization. Creates goals and priorities that maximize resources while using an enterprising, resourceful approach to deliver outcomes and achieve customer expectations. Developing individual and workforce capabilities to enhance the organization’s capacity to accomplish strategic goals, enhance program and service delivery, and provide an exceptional customer/client experience.

Fostering

Innovation & Steering Change – Creates an environment for transformation. Uses the skills, attitudes and behaviours needed to produce new or improved programs and services to meet current and future needs of our customers, our organization, and our community.

Criminal Record Check

Clearance. Monday to Friday Overtime may be required. Working in an office environment. Our organization is fostering a culture of inclusion. Honouring our differences means we can better serve and build a welcoming, supportive, and safe community. If you would like to request an accommodation at any stage of the process, please contact hrgeneral@sprucegrove.

📌 Temp EA (Spruce Grove)
🏢 Avanti Software
📍 Spruce Grove