We are currently recruiting for the following position: ~ Mitigation Crew Lead Provide Administrative Support to HR Management Perform general administrative duties, including filing, photocopying, scanning, and data entry. Coordinate employee vacation requests, obtain approval from the appropriate managers and company owner as required, and communicate updates to HR management. Assist with Full-Cycle Recruitment and Selection Post and manage job openings on recruitment platforms such as Indeed.
Maintain and update recruitment tracking systems. Prepare interview documents and related materials. Notify IT when a company email account, cellphone, or computer is required. Request alarm codes and appropriate building access permissions.
Inform the Finance Department when a company credit card needs to be ordered or when an employee needs to be added to the company’s vehicle insurance policy. Prepare employee clothing, personal protective equipment (PPE), and other required onboarding supplies. Assign mandatory onboarding training and follow up to ensure completion before the required deadlines.
Coordinate the deactivation of employee profiles and removal of access to company systems, email accounts, and facilities. Document incidents, performance concerns, and disciplinary notes provided by supervisors. Assist HR management with administrative follow-up throughout the disciplinary process.
Ensure employees complete workplace incident report forms as soon as possible following an incident.
Complete and submit the Employer's Report of Injury/Disease (Form 7) through the WSIB online portal when required. Coordinate administrative follow-ups with employees, supervisors, and management regarding workplace incidents and WSIB matters.
Training and Certification Coordination Maintain employee training records and the certification compliance calendar, including training completion dates and certificate expiry dates. Coordinate and schedule mandatory employee training and required refresher courses. Coordinate IICRC training and track the Continuing Education Credits (CECs) required to maintain certifications.
Coordinate asbestos-related training and maintain required Ministry of Training, Colleges and Universities (MTCU) documentation. Follow up with employees regarding outstanding or expiring mandatory training. Ensure completed training certificates and supporting documentation are properly recorded and filed in employee personnel records.
Employee Performance
Reviews and Evaluations Track employee probationary periods and annual performance review dates. Remind supervisors and managers of upcoming and overdue probationary assessments and annual performance reviews. Prepare performance evaluation forms and send them to employees for completion. Coordinate performance review meetings between employees and supervisors. Participate in performance review meetings when required. #