The successful candidate will be highly proactive and detail-oriented, with the ability to manage complex priorities and anticipate executive needs. This position requires solid executive presence, sound judgment, and the confidence to work independently with minimal direction, while consistently upholding the highest standards of professionalism and confidentiality.

Executive & Stakeholder Support

Act as a trusted partner, exercising sound judgment in managing executive priorities, communications, and workflow

Manage complex, high-volume calendars across multiple time zones, coordinating with senior stakeholders and executive assistants globally

Coordinate senior-level internal and external meetings, including Board, client, and investor meetings

Prepare agendas, briefing materials, and meeting documentation

Liaise with Reception, facilities, IT, and internal stakeholders to ensure seamless execution

Manage executive correspondence, email organization, and document preparation with discretion and accuracy

Travel & Global Logistics

Arrange and manage complex domestic and international travel itineraries

Maintain executive travel profiles and ensure documentation is current and compliant

Prepare visa documentation and support travel-related requirements

Support senior visitors from global offices and external organizations

Create, edit, and format executive-level PowerPoint presentations, including complex charts and visuals

Prepare and maintain Word documents and Excel reports with a high level of accuracy and consistency

Proofread and quality-check materials to ensure alignment with our executive and brand standards

Events,



Team & Operational Support

Support corporate, client, and investor events, including scheduling, material preparation, and onsite coordination

Assist with onboarding of senior hires and new team members

Coordinate executive and team offsites, internal meetings, and select social events

Provide senior-level administrative coverage to other Executive Assistants during absences or peak periods

Manage executive expense reporting using Concur and process invoices in compliance with company policy

Handle confidential correspondence and sensitive information with discretion

Manage competing priorities to meet deadlines and support business-critical activities

Qualifications & Requirements:

5+ years’ experience providing executive-level support in a global professional or financial services environment

Proven ability to handle highly confidential and sensitive information with discretion and integrity

Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Strong experience preparing executive-level presentations and materials

Working knowledge of Concur or similar expense management systems

Exceptional organizational skills with a proactive, solutions-oriented approach

Strong executive presence with excellent written and verbal communication skills

Resourceful, decisive, and comfortable working independently

Demonstrated ability to manage multiple priorities under pressure while maintaining accuracy

Collaborative team player with strong interpersonal skills and sound judgment

Flexibility to work extended hours as required

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📌 Executive Assistant (Ontario)
🏢 Important Business
📍 Ontario