Contract | Estoras Group of Companies | Canada

Posted On 20/10/2026

Job Information
Company Name Estoras Group Of Companies

Work Experience 4-5 years

Administration

City Vancouver

State/Province British Columbia

V5K

Job Description
Executive Wingman / Personal Assistant
Estoras Group is looking for a highly capable, resourceful and hands-on Executive Wingman / Personal Assistant to become a trusted right hand to executive leadership across business, travel, logistics, personal support and motorsports.

This is not a conventional executive assistant role.

The person we are looking for has real-world experience, strong judgment and the confidence to step into a fast-moving environment where priorities can change quickly.

One day you may be helping prepare for a client meeting, coordinating travel, researching a supplier or handling recruitment logistics. The next, you may be taking a vehicle for service, arranging an executive pickup, helping coordinate a property issue or travelling with our racing team.

The common thread is simple:

Understand what needs to happen, take ownership, and make sure it gets done properly.

You will work closely with executive leadership and Managing Directors across multiple businesses. The role offers significant variety, direct exposure to business decision-making and the opportunity to grow into a highly trusted position.

What You’ll Do
Executive & Business Support
You will support executive leadership and Managing Directors across several businesses.

Responsibilities may include:

Managing calendars, appointments and changing priorities

Preparing meeting materials, briefing notes and follow-up actions

Drafting correspondence and handling routine communications

Attending selected business and client meetings

Tracking commitments, decisions and outstanding actions

Researching suppliers, products, venues and business opportunities

Coordinating purchases, deliveries and service providers

Helping solve practical business and operational problems

Supporting multiple companies and learning how each operates

Acting as a central point of contact when appropriate

Recruitment & Onboarding
You will support hiring and onboarding activities across the group, including:

Preparing and posting approved job opportunities

Reviewing applications against defined requirements

Coordinating interviews

Supporting candidate screening and reference checks





Preparing onboarding plans

Coordinating equipment, documentation and system access

Helping new team members understand the companies and how they work together

Maintaining organized employee and contractor records

Technology is an important part of how we operate.

You should be comfortable learning and using tools such as:

AI assistants

Automation tools

Business applications

AI-enabled wearable technology

Over time, the role may expand into deeper Zoho One administration, reporting, workflows, automation and user support.

You do not need to be a technologist, but you should be digitally confident and genuinely interested in using technology to improve how work gets done.

Travel, Events & Logistics
You will help coordinate the details behind executive, business and motorsport activities.

This may include:

Flights and accommodation

Ground transportation

Restaurants and reservations

Business meetings

Team events and retreats

Shipping and deliveries

Equipment movements

Last-minute changes and travel disruptions

You should be comfortable making complicated logistics feel organized and manageable.

Executive Lifestyle & Personal Support
The role also includes practical personal support for executive leadership.

This may include:

Running errands and completing pickups

Coordinating personal appointments and reservations

Arranging household or property services

Handling deliveries and returns

Coordinating vehicle servicing and cleaning

Helping prepare for guests or personal events

Supporting day-to-day personal logistics where needed

The expectation is not simply to arrange things, but to make sure they actually get completed.

Driving & Vehicles
Driving is an important part of the position.

You must:

Be at least 21 years old

Hold a valid driver’s licence

Have a safe driving record

Be comfortable driving in busy city traffic

Have experience driving larger sedans and executive/luxury vehicles

Be comfortable with airport pickups, downtown driving and tight parking





Be willing to learn the operation and care requirements of company vehicles

For day-to-day errands, you may use your own vehicle where appropriate.

When transporting executives, guests or other people on behalf of the group, a company vehicle will be provided .

Experience with trucks and trailers is helpful but not mandatory.

EDX Racing & Motorsport Support
Motorsports are a major part of this position.

During the racing season, you will support EDX Racing and may travel extensively between events.

Travel may reach approximately 75% during the summer racing period .

Early starts

Late finishes

Thursday-to-Monday travel

Physical setup and pack-down

Responsibilities may include:

Preparing equipment and supplies

Packing and loading

Track setup and pack-down

Parts and supply runs

Team logistics

Travel and hotel coordination

Sponsor and guest hospitality

Equipment organization

Supporting vehicle and trailer logistics

Previous race-team experience is not required, but a genuine interest in motorsports is important.

A valid passport is required , as travel may include the United States.

Requirements
What We’re Looking For
This role is best suited to someone with real-world qualified experience , strong common sense and the maturity to operate around executives, clients, confidential information and changing priorities.

You should bring:

Strong personal integrity and discretion

Excellent follow-through

Good practical judgment

Strong organization

Clear written and verbal communication

Confidence dealing with executives, suppliers and service providers

Comfort solving problems independently

Professional presence

Digital confidence

Interest in AI, automation and emerging technology

Safe and confident driving

Comfort with practical and physical work

Flexibility with schedule and travel

Genuine interest in motor sports

Ability to handle confidential personal and business information appropriately

Experience in any of the following would be valuable:

Executive or personal assistance

Operations

Hospitality

Event coordination

Recruitment

Automotive

Travel

Logistics

Property management

Technology

Motor sport

Schedule & Availability
This is not a traditional 9-to-5 role.

Most days will be more typical, but executive schedules can include:

#J-18808-Ljbffr

📌 Executive Wingman / Personal Assistant (British Columbia)
🏢 Estoras Group of Companies
📍 British Columbia