Senior BookkeeperFacilities Services, Financial Services, Professional and Business Services, Property Management, Real Estate, Residential Real EstateType Full-TimeLocation(s) Newmarket, Ontario, CanadaHybridCompensation CAD $65,000 - CAD $80,000 AnnuallyDescriptionFull-TimeNewmarket, Ontario, CanadaHybridImportant Location Requirement: This is a remote position; however, candidates must be located in the same country, city, or region where the job is posted. The successful candidate must be available to attend a local office, meeting, training session, or company event if requested.Please only apply if you are based in the location listed on this job posting. Remote does not mean the position is open worldwide.The OpportunityThe Rothenbury Group is seeking an experienced Senior Bookkeeper to maintain reliable financial records across a portfolio of Canadian businesses.This position will support multiple companies and legal entities with different operating activities, bank accounts, departments, transactions, and reporting requirements. The person hired will be responsible for reconciliations, general‐ledger accuracy, GST/HST accounting, payroll entries, intercompany activity, month‐end support, financial reporting, and year‐end preparation.We are looking for someone who takes responsibility for the overall condition of the books. When accounts do not reconcile, transactions are assigned to the wrong entity, or historical balances lack support, you will be expected to investigate the issue and correct it properly.This is a senior individual‐contributor position. It is not intended for someone whose experience is primarily limited to entering transactions, categorizing bank‐feed activity, or processing invoices.Recruitment ProcessApplications are reviewed based on Canadian bookkeeping experience, education, accounting‐system knowledge, multi‐company exposure, and the level of responsibility held in previous positions.Candidates selected for screening will receive an email within one to two business days of applying with a link to complete a pre‐recorded video interview.The interview will evaluate your full‐cycle bookkeeping experience, reconciliation skills, GST/HST knowledge, payroll accounting, intercompany experience, QuickBooks Online proficiency, month‐end judgment, and ability to maintain accurate records independently.Candidates who demonstrate the required level of experience may be invited to a live interview.Core ResponsibilitiesMaintain complete and accurate accounting records across multiple companies and legal entitiesRecord deposits, withdrawals, payments, transfers, refunds, credits, recurring entries, and adjustmentsAssign transactions to the correct company, general‐ledger account, department, cost centre, tax code, and reporting periodComplete monthly bank and credit‐card reconciliationsInvestigate missing transactions, duplicate entries, stale reconciling items, and unusual account activityReview general‐ledger and balance‐sheet accounts for incorrect coding, unsupported balances, and inconsistenciesPrepare approved accruals, prepaid‐expense entries, depreciation, recurring entries, and adjusting journal entriesMaintain prepaid‐expense, fixed‐asset, payroll, tax, intercompany, and balance‐sheet schedulesRecord and reconcile shared expenses, reimbursements,



transfers, and due‐to/due‐from balances between related companiesConfirm that intercompany balances agree across all affected entitiesApply appropriate GST/HST treatment to revenue and expensesReconcile GST/HST collected, paid, recoverable, and payable amountsPrepare supporting schedules for GST/HST return reviewRecord payroll expenses, deductions, employer costs, vacation pay, remittances, and payroll liabilitiesReconcile payroll reports, clearing accounts, and government‐remittance balances to the general ledgerReconcile accounts payable and accounts receivable subledgers to their control accountsInvestigate differences between aging reports and general‐ledger balancesSupport monthly close and confirm that transactions are recorded in the correct periodPrepare profit‐and‐loss statements, balance sheets, cash summaries, and other internal financial reportsReview financial results for unusual fluctuations, negative balances, unexplained items, or figures that do not appear reasonableMaintain complete accounting documentation, reconciliation files, journal‐entry support, and year‐end working papersRespond to questions from management, internal departments, and external accounting professionalsIdentify recurring bookkeeping issues and recommend improvements to processes, controls, and documentationEducation and Professional RequirementsBachelor's degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related fieldMinimum 5 years of full‐cycle bookkeeping or accounting experienceCandidates with 5–8+ years of directly relevant experience are strongly preferredPrevious Canadian bookkeeping experience is requiredStrong understanding of Canadian bookkeeping and accounting practicesPractical GST/HST coding, reconciliation, and return‐support experienceStrong bank and credit‐card reconciliation experienceExperience supporting month‐end and year‐end closeExperience preparing accruals, prepaid‐expense entries, depreciation, recurring entries, and journal entriesPayroll bookkeeping and payroll‐liability reconciliation experienceKnowledge of CPP, EI, income‐tax deductions, vacation pay, employer costs, and government remittancesAccounts payable and accounts receivable accounting experienceStrong multi‐company and intercompany bookkeeping experienceExperience reconciling general‐ledger and balance‐sheet accountsExperience preparing internal financial reports and year‐end working papersAdvanced QuickBooks Online proficiencyStrong Microsoft Excel or Google Sheets capabilityStrong written and verbal communicationAbility to communicate effectively with operating teams, senior management, and external accountantsAbility to manage recurring deadlines with limited supervisionAbility to work full‐time from the Vaughan officeExperience in real estate, property management, technology, staffing, maintenance, skilled services,



financial services, construction, or another multi‐company environment is considered beneficial.Additional Experience We ValueCleaning up incomplete, inconsistent, or poorly maintained booksSupporting several related businesses with shared costs and intercompany transactionsReviewing work completed by AP, AR, payroll, or junior bookkeeping employeesImproving month‐end close proceduresBuilding reconciliation schedules and accounting documentationPreparing records for year‐end review, audit, or tax workWorking directly with external accountantsIdentifying and correcting historical accounting errorsWho Will Succeed in This PositionYou are methodical, dependable, and comfortable being accountable for financial records that affect several businesses.You understand that bookkeeping is not complete when transactions have simply been posted. Accounts must reconcile, balances must be supported, transactions must be assigned to the correct entity and period, and unusual results must be investigated.You can manage multiple sets of books without combining records or allowing intercompany differences to remain unresolved.You also understand your authority limits. You know when a correction can be completed through an established process and when a material, unusual, or unsupported matter requires management or finance‐lead review.Performance ExpectationsThe Successful Candidate Will Be Expected ToMaintain accurate, current, and well‐supported accounting recordsComplete bank and credit‐card reconciliations within established timelinesKeep general‐ledger and balance‐sheet accounts cleanMaintain accurate GST/HST balances and supporting schedulesReconcile payroll liabilities and remittancesEnsure intercompany balances agree across related businessesReconcile AP and AR subledgers to the general ledgerRecord accruals, prepaids, depreciation, and recurring entries correctlyComplete month‐end schedules accurately and on timeProduce dependable internal financial reportsIdentify balances or financial results that appear incorrect or unreasonableMaintain organized documentation for management and external reviewResolve accounting discrepancies rather than carrying them forwardKeep the books prepared for year‐end accounting and tax workFinancial AuthorityThe Senior Bookkeeper may prepare reconciliations, schedules, journal entries, accounting corrections, payment records, tax‐support schedules, and financial reports within approved procedures.Management Or Finance‐lead Approval Is Required BeforeReleasing company fundsChanging compensation or payroll instructionsWriting off balancesApproving material refunds or settlementsFiling tax returns without delegated authorityChanging accounting policies or established treatmentsReopening closed periodsPosting significant, unusual, or unsupported journal entries outside the approved processCompensationThe annual compensation range for this position is:C$65,000–C$80,000Final compensation will depend on the candidate's Canadian bookkeeping experience, multi‐company and intercompany background, reconciliation ability, GST/HST and payroll knowledge, month‐end and year‐end capability, QuickBooks Online proficiency, and ability to independently maintain accurate and review‐ready financial records.

📌 Senior Bookkeeper (Bradford West Gwillimbury)
🏢 Rothenbury Group
📍 Bradford West Gwillimbury