We are seeking a detail-oriented and organized Part-time Administrative Assistant to support our office operations. This role is ideal for individuals with strong clerical skills, excellent customer service abilities, and proficiency in office software. The successful candidate will play a vital role in maintaining efficient administrative processes, managing correspondence, and providing exceptional support to our team and clients.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both electronically and physically, including medical or dental office files if applicable
- Assist with scheduling appointments and coordinating meetings
- Support bookkeeping activities such as invoicing, billing, and basic bookkeeping using QuickBooks or similar software
- Provide customer support by responding to inquiries via phone or email promptly and courteously
- Proofread documents for accuracy and clarity before distribution
- Support administrative projects including document preparation, mailing, and record keeping
- Handle clerical tasks such as photocopying, scanning, and managing supplies
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with attention to detail
- Effective data entry skills with high accuracy and typing speed
- Prior clerical or administrative experience preferred, especially in medical or dental office settings
- Knowledge of front desk operations and multi-line phone systems
- Exceptional customer service skills with professional phone etiquette
- Ability to multitask efficiently in a fast-paced environment
- Strong proofreading abilities for documents and correspondence
- Experience supporting medical or dental offices is a plus but not required
This Part time Administrative Assistant position offers an engaging environment where your organizational talents and administrative expertise will contribute significantly to our team’s success.