About the Role

The Warehouse Administrator keeps inventory and order records accurate at Live to Play Sports’ Parts & Accessories Warehouse in Toronto. Reporting to the Operations Manager, Toronto Warehouse, you’ll process receiving, transfer, shipping, and return documentation so product moves through the facility accurately and on schedule.

You’ll work with warehouse supervisors, inventory control, customer service, purchasing, suppliers, transportation partners, and carriers. Together you’ll resolve discrepancies, keep records and reports current, and escalate issues that could affect inventory accuracy, order fulfillment, or dealer service.

What You’ll Do

Inventory Records and Accuracy

- Record receipts, transfers, adjustments, returns, and location changes accurately and promptly in our ERP / warehouse management system
- Coordinate cycle counts and physical inventory counts; reconcile variances and document adjustments for approval
- Investigate inventory discrepancies, identify root causes, and work with inventory control to resolve them and prevent recurrence
- Maintain current bin and location data so products can be located and picked efficiently

Receiving and Shipping Documentation

- Validate packing slips, bills of lading, and purchase order receipts against goods received before completing transactions
- Document and resolve shortages, overages, and damaged goods with purchasing and suppliers
- Prepare complete, accurate packing lists, bills of lading, carrier documents, and related shipping records
- Coordinate pickup schedules, shipment tracking, and freight claims with transportation partners and carriers

Order Processing and Customer Support

- Release eligible orders for picking and monitor progress through picking, packing, and shipping
- Partner with customer service to resolve order, shipment, and delivery issues affecting dealers and customers
- Process returns promptly and ensure returned products and related adjustments are recorded accurately

Reporting and Administration





- Prepare and validate scheduled reports on inventory accuracy, order fulfillment, and receiving and shipping volumes
- Monitor assigned warehouse KPIs and promptly escalate exceptions, recurring trends, and data-quality concerns to the Operations Manager
- Maintain complete, current warehouse records, including health and safety, training, equipment, attendance, and operational documentation
- Keep adequate supplies of packaging materials, labels, and office items on hand for daily operations
- Coordinate routine scheduling and correspondence for warehouse leadership

Process Improvement

- Analyze recurring transaction errors and delays and recommend practical improvements to workflows and documentation
- Maintain standard operating procedures for assigned inventory and administrative processes
- Collaborate across teams, follow through on commitments, and adapt constructively as processes and business needs evolve

What You Bring

Required

- High school diploma or equivalent
- 2+ years of experience in warehouse administration, inventory control, or a similar distribution role
- Working knowledge of receiving, storage, picking, packing, shipping, and return processes
- Experience processing inventory and order transactions in an ERP or warehouse management system
- Intermediate Microsoft Excel skills (sorting, filtering, lookups, pivot tables)
- Demonstrated accuracy, organization, and follow-through, and the ability to manage competing priorities
- Clear written and verbal communication, and the ability to collaborate with warehouse staff and business partners

Nice to Have

- Post-secondary education in supply chain, logistics, business administration, or a related field
- Knowledge of freight, carrier, and shipping documentation
- Experience in the cycling, outdoor, or sporting goods industry

Work Workplace

- Fully on-site at our Etobicoke warehouse
- Regular time on the warehouse floor in addition to office-based administrative work
- Adherence to all site health and safety procedures is required

Pay: $47,700.00-$58,300.00 per year

Benefits:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Work Location: In person

📌 Warehouse Administrator (Etobicoke)
🏢 Live To Play Sports
📍 Etobicoke