Location: Calgary, Alberta
Position: Secretary-Treasurer – Senior Administration
Reports to: Superintendent of Schools
Compensation: Commensurate with qualifications and experience

Position Overview

Almadina Language Charter Academy is seeking a highly experienced, knowledgeable and accomplished financial professional to serve as Secretary-Treasurer.

As a key member of the senior leadership team, the Secretary-Treasurer will provide leadership, oversight and strategic direction in the financial management of the school authority. The successful candidate will demonstrate a comprehensive understanding of the financial and regulatory requirements associated with operating a publicly funded school authority in Alberta.

The position requires an individual with considerable experience in financial planning, budgeting, forecasting, financial reporting, regulatory compliance and organizational accountability. The Secretary-Treasurer will work collaboratively with the Superintendent, school administrators and Board of Directors to ensure sound financial stewardship, effective resource allocation and long-term financial sustainability.

Key Responsibilities

Financial Leadership and Strategic Planning

- Lead the development, implementation and monitoring of annual operating and capital budgets.
- Develop multiyear financial forecasts and strategies to support long-term organizational sustainability.
- Monitor revenues, expenditures, cash flow, reserves and financial commitments.
- Analyze enrolment trends, staffing expenditures, provincial funding allocations and campus-level operating costs.
- Identify financial risks, budget pressures and opportunities for improved operational efficiencies.
- Provide the Superintendent with timely financial analysis and recommendations to support informed decision-making.
- Support effective and responsible allocation of financial resources across school campuses.

Financial Reporting and Accountability

- Prepare and present regular financial reports, including budget-to-actual comparisons, variance analyses and financial projections.
- Oversee the preparation of annual audited financial statements and coordinate the external audit process.
- Ensure compliance with applicable Public Sector Accounting Standards and Alberta Education financial reporting requirements.
- Establish and maintain effective internal financial controls, accounting procedures and reporting systems.
- Provide accurate and meaningful financial information to the Superintendent and Board of Directors.
- Monitor financial performance and recommend corrective measures where necessary.

Alberta Education Funding and Regulatory Compliance

- Maintain comprehensive knowledge of Alberta Education funding frameworks, reporting requirements and financial accountability expectations.
- Oversee the accuracy and reconciliation of student enrolment information affecting provincial funding.
- Ensure appropriate tracking, reconciliation and reporting of provincial grants and restricted funding.
- Prepare and submit required financial reports, budget submissions and supporting documentation within established deadlines.
- Ensure compliance with applicable legislation, regulations, funding agreements and organizational policies.
- Support the financial components of the Education Plan,



Annual Education Results Report and other accountability processes.
- Maintain effective working relationships with Alberta Education and other relevant agencies on financial matters.

Financial Operations and Administration

- Oversee accounting, payroll, employee benefits, accounts payable, accounts receivable and related financial functions.
- Ensure accurate financial records, reconciliations and supporting documentation.
- Provide financial oversight of procurement, purchasing, contracts, leases and service agreements.
- Establish appropriate authorization procedures, segregation of duties and financial safeguards.
- Monitor banking arrangements, insurance and financial risk management activities.
- Review and improve financial procedures to promote efficiency, transparency and accountability.
- Provide leadership and guidance to finance and administrative personnel.

Campus Financial Management and Resource Allocation

- Collaborate with school administrators in developing and monitoring campus-level budgets.
- Analyze staffing allocations, enrolment projections, operational expenditures and program costs.
- Provide accurate campus-level financial information to support effective resource allocation.
- Monitor budget variances and work with administrators to address financial pressures.
- Establish consistent financial reporting and accountability practices across the school authority.
- Support financial planning associated with enrolment growth, programming and facility requirements.

Governance and Senior Leadership

- Serve as the senior financial advisor to the Superintendent.
- Support the Board of Directors in fulfilling its financial governance and accountability responsibilities.
- Prepare and present financial reports, budgets and recommendations at Board meetings.
- Provide advice regarding financial policies, fiscal risk and long-term sustainability.
- Collaborate with senior administration to align financial resources with educational priorities.
- Fulfil applicable statutory responsibilities associated with the Secretary-Treasurer position.
- Maintain the highest standards of integrity, confidentiality, professionalism and public accountability.

Qualifications and Experience

Education and Professional Qualifications

- Post-secondary degree or diploma in Accounting, Finance, Business Administration or a related discipline.
- Chartered Professional Accountant (CPA) designation strongly preferred.
- An equivalent combination of relevant education, professional qualifications and extensive financial management experience will be considered.

Professional Experience

- Minimum five years of progressively responsible financial management experience, preferably including senior leadership responsibilities.
- Significant experience within an Alberta school division, charter school or comparable publicly funded organization strongly preferred.
- Demonstrated expertise in budgeting, financial forecasting, reporting,



auditing and internal financial controls.
- Strong understanding of Alberta Education funding, financial reporting and accountability requirements.
- Experience overseeing payroll, benefits, financial systems and related administrative functions.
- Experience developing and implementing financial sustainability strategies.
- Demonstrated ability to provide strategic financial advice to senior administration and governing boards.

Required Skills and Competencies

- Comprehensive knowledge of financial management, accounting principles and public-sector financial reporting.
- Advanced financial analysis, budgeting, forecasting and financial modelling skills.
- Strong proficiency in Microsoft Excel and financial management software.
- Excellent analytical, organizational, communication and problem-solving abilities.
- Ability to interpret complex financial information and communicate findings clearly.
- Demonstrated leadership, sound judgment and independent decision-making.
- Robust interpersonal skills and the ability to work collaboratively with administrators and staff.
- High standards of integrity, confidentiality, professionalism and accountability.
- Ability to manage competing priorities and meet regulatory deadlines.
- Commitment to continuous improvement, financial transparency and responsible stewardship of public resources.

Preferred Assets

- Previous experience as a Secretary-Treasurer, Assistant Secretary-Treasurer, Director of Finance or senior financial administrator within an Alberta school authority.
- Experience preparing Alberta Education financial reports, budget submissions and annual audited financial statements.
- Knowledge of charter school governance and financial accountability.
- Experience with enrolment-based funding reconciliation and school-level resource allocation.
- Experience developing multi year financial sustainability plans.
- Familiarity with school authority financial management, payroll and reporting systems.
- Certified School Business Official (CSBO) designation.

Leadership Expectations

The successful candidate will be a proactive, collaborative and highly competent financial leader who demonstrates initiative, independent judgment and a strong commitment to organizational accountability.

They will possess the ability to look beyond routine accounting functions, anticipate emerging financial challenges, identify opportunities for improvement and provide practical, evidence-based recommendations that strengthen the financial and operational sustainability of Almadina Language Charter Academy.

Application Process

Interested candidates are invited to submit a cover letter, résumé and professional references outlining their qualifications and relevant experience.

Applicants are encouraged to highlight their experience in Alberta school authority financial management, provincial funding and reporting, budgeting, financial forecasting and senior financial leadership.

Almadina Language Charter Academy appreciates the interest of all applicants. Only those selected for further consideration will be contacted.

Application Deadline: Open until a suitable candidate is identified.

Pay: $4,000.00-$7,000.00 per month

Benefits:

- Dental care
- Disability insurance
- Extended health care

Work Location: In person

📌 Secretary/Treasurer (Northeast Calgary)
🏢 Almadina School Society
📍 Northeast Calgary