Position: Privacy, Records and Compliance Coordinator

Location: Kemptville Board Office

Hours of work: 35 hours/week

Salary: $66,690 - $78,459 per annum

Effective: Immediately

Qualifications & Skills

· Postsecondary education in office administration, public administration, privacy or a related field, or an equivalent combination of education and experience.

· Demonstrated experience in a public-sector or privacy-related environment.

· Strong written communication skills, including proofreading, formatting, and attention to detail.

· Experience working with content management systems, Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint), and virtual meeting platforms.

· Strong organizational skills, with the ability to track progress and deadlines and maintain accurate records.

· High degree of professionalism, discretion, and sound judgment when handling sensitive information.

· Knowledge of privacy, confidentiality, and records management principles; experience supporting FOI or privacy processes is an asset.

· Knowledge of Ontario privacy legislation, including the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Enhancing Digital Security and Trust Act (EDSTA), and related guidelines and best practices from the Information and Privacy Commissioner of Ontario, is an asset.

Send application and curriculum vitae no later than:Thursday October 29, 2026 by 4:00pme-mail: [email protected]

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

The CDSBEO adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas.

The Catholic District School Board acknowledges that our schools are located on the unceded, traditional Algonquin territory of the Anishinaabe people as well as the land of the Mohawk territory of the Haudenosaunee/Rotinonhsho’n:ni people. We respect both the land and the people of this land including all Indigenous people who have walked in this place.





Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if applicants require accommodations at any time throughout the application process, please reach prior to the posting closing date so that appropriate arrangements can be made.

A. Job Identification:

Title: PRIVACY, RECORDS AND COMPLIANCE COORDINATOR

Department: COMMUNICATIONS

Immediate Supervisor: SENIOR COMMUNICATIONS AND PRIVACY OFFICER

B. Duties and Responsibilities:

Privacy, Records, and Information Management

· Coordinate privacy-related administrative activities under the direction of the Privacy Officer.

· Coordinate and document Freedom of Information (FOI) requests and other administrative requests (e.g. legal), including logging requests, tracking timelines, and organizing, scanning, and redacting paper and electronic records, under the direction of the Privacy Officer.

· Prepare records and proposed redactions of confidential information for Freedom of Information (FOI) requests, and document applicable privacy considerations and legislative exemptions.

· Maintain organized and confidential records related to privacy, FOI, investigations, and compliance activities in accordance with records retention requirements.

· Prepare and organize confidential records for legal review.

· Support the development, formatting, and updating of privacy-related resources, templates, training materials, and internal guidance documents.

Third-Party Risk Management (TPRM)

· Support third-party risk management processes, including vendor assessments and Privacy Impact Assessments (PIAs).

· Coordinate with vendors and internal stakeholders to collect required documentation, questionnaires, attestations, and other supporting documents to facilitate assessments. Identify and escalate gaps or concerns as needed.

· Track vendor assessment processes, maintain assessment records, and monitor upcoming deadlines.

Communications





· Maintain media contact lists.

· Maintain and update public facing school and board websites and the intranet, including posting approved content, and board meeting materials, while ensuring accessibility and formatting standards are met.

· Support board and committee meetings by organizing presentation materials.

· Print and package communications materials for internal distribution.

Compliance, Quality, and Coordination

· Review and format internal documents to ensure they adhere to applicable branding styles, legislation and standards, including accessibility and privacy requirements, prior to publication or distribution.

· Monitor shared inboxes and intake channels related to communications, privacy, and third-party documentation exchange, triaging inquiries as appropriate.

· Organize and maintain CDSBEO administrative procedures documents and updates to the website library.

· Coordinate scheduling and logistics of training sessions and meetings with internal departments.

C. Qualifications & Skills:

· Postsecondary education in office administration, public administration, privacy or a related field, or an equivalent combination of education and experience.

· Demonstrated experience in a public-sector or privacy-related environment.

· Strong written communication skills, including proofreading, formatting, and attention to detail.

· Experience working with content management systems, Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint), and virtual meeting platforms.

· Strong organizational skills, with the ability to track progress and deadlines and maintain accurate records.

· High degree of professionalism, discretion, and sound judgment when handling sensitive information.

· Knowledge of privacy, confidentiality, and records management principles; experience supporting FOI or privacy processes is an asset.

· Knowledge of Ontario privacy legislation, including the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Enhancing Digital Security and Trust Act (EDSTA), and related guidelines and best practices from the Information and Privacy Commissioner of Ontario, is an asset.

Pay: $66,690.00-$78,459.00 per year

Benefits:

- In office parking

Work Location: In person

📌 Privacy, Records and Compliance Coordinator (Kemptville)
🏢 Catholic District School Board of Eastern Ontario
📍 Kemptville